Facilities Project Specialist

General Dynamics Mission Systems, Inc•Pittsfield, MA

About The Position

Developing mission-critical systems that help keep people safe is what we do. At General Dynamics Mission Systems, you’ll be part of the team that helps heroes make a true impact. The work we do is important. The challenges we face are career-defining. The opportunity we can offer is one-of-a-kind. We apply advanced technologies such as Artificial Intelligence, Blockchain, AR/VR, Cloud Native and Quantum Physics to solve our customers’ missions in cyber, RF, undersea, interstellar and everything in between. The Facilities Project Specialist & Move Coordinator manages facility-related projects and workplace relocations, ensuring seamless transitions completed on time, and according to specifications. This role serves as the primary liaison for all employee moves and facility changes while collaborating with stakeholders, overseeing contractors, and ensuring compliance with safety and regulatory standards.

Requirements

Understanding of facilities management principles and practices
Familiarity with project management methodologies
Knowledge of building codes, safety regulations, and compliance requirements
Project management skills, including planning, scheduling, and resource allocation
Strong interpersonal and customer service skills
Excellent communication skills (written and verbal)
Ability to manage multiple projects and priorities simultaneously and meet deadlines
Proficiency with space planning tools, AutoCAD, and Microsoft Office suite
Problem-solving and decision-making skills with attention to detail
Ability to work collaboratively with cross-functional teams
Capability to analyze complex situations and provide effective solutions
Ability to adapt to changing priorities and work under pressure
Ability to interpret technical drawings and specifications
Willingness to learn and be a team player
Bachelor's degree or equivalent combination of education and relevant work experience is required
Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information.
Due to the nature of work performed within our facilities, U.S. citizenship is required.

Nice To Haves

Department of Defense Secret security clearance is preferred at time of hire.

Responsibilities

Serve as primary point of contact for employees and managers regarding move requests, facility projects, and inquiries
Provide exceptional customer service throughout the move and project process
Communicate timelines, requirements, and expectations clearly to all stakeholders
Address concerns and resolve issues promptly and professionally
Interface with external design firms, contractors, internal customers, and department leadership
Conduct consultations with managers to understand departmental needs and space restrictions
Assess workspace requirements based on team size, function, and equipment needs
Evaluate current space utilization and recommend optimal seating arrangements
Plan facility changes for plant, office, and production equipment layouts using CAD
Ensure compliance with facility standards, safety regulations, & building codes
Develop criteria and performance specifications required to meet unique operating requirements
Develop and manage detailed project plans, move schedules, and budgets
Coordinate desk-to-desk relocations for individuals and teams
Schedule, design, coordinate, and implement facilities, real estate, and environmental projects
Work with IT, security, and other support teams to ensure seamless transitions
Oversee physical move logistics including furniture, equipment, and technology setup
Determine project requirements and coordinate with project teams
Conduct post-move follow-ups to ensure satisfaction and address any issues
Maintain accurate records of space assignments, move requests, and project status
Update floor plans and seating charts
Track move and project metrics and prepare status reports
Document lessons learned and process improvements