Facilities Specialist

VITAS Healthcare • Miramar, FL

9d • Hybrid

About The Position

The Facilities Specialist is responsible for assisting with all property maintenance issues as well as small construction/leasehold improvement projects. Must be able to work Monday through Friday 8am- 5pm, in our Corporate Miramar, Florida office. Hybrid schedule. Receive, assess and take action to coordinate staff or vendor activities to resolve property management issues and Program and IPU maintenance requirements for corporate and program offices. Manage small scale projects (less than 5K); plan, budget, and schedule facilities modifications including cost estimates, bid sheets, layouts, and contracts for construction Complete special projects as assigned by management Assist PM’s in scheduling and coordinating vendors and contractors as required by projects after appropriate authorization of expenditure is approved. Review and validate vendor invoices prior to presentation for approval as they pertain to any maintenance related items.

Requirements

• Three to five years prior related experience
• Ability to work on various assignments simultaneously
• Ability to tactfully communicate verbally and in writing with department heads, managers, coworkers and vendors to analyze problems and negotiate resolutions
• Working knowledge of computer office applications, internet access, and the ability to navigate within an automated systems as well as a variety of software packages such as Outlook, Adobe Acrobat, MS Project, Excel and Word.
• Commitment to internal and external customer service
• Ability to travel as required for project relocations
• Availability for on-call, weekend and off-hours issue resolution, office relocations or reconfigurations
• High School diploma or GED required

Responsibilities

• Assist with all property maintenance issues
• Assist with small construction/leasehold improvement projects
• Coordinate staff or vendor activities to resolve property management issues and Program and IPU maintenance requirements for corporate and program offices
• Manage small scale projects (less than 5K)
• Plan, budget, and schedule facilities modifications including cost estimates, bid sheets, layouts, and contracts for construction
• Complete special projects as assigned by management
• Assist PM’s in scheduling and coordinating vendors and contractors as required by projects after appropriate authorization of expenditure is approved
• Review and validate vendor invoices prior to presentation for approval as they pertain to any maintenance related items.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees