Facility Administrative Assistant

Reworld Projects•Usa, NY

8h•$21 - $27

About The Position

We are searching for a responsible Facility Administrative Assistant to join our Reworld Niagara team. Responsibilities will include providing a full range of support to members of management and employee personnel, along with assisting in daily office needs and managing our company's general administrative activities. The desired candidate will interact with outside contracting agencies and other organizations, and assist with trade correspondence, research and reports and other document preparation.

Requirements

To be considered for this position, the individual must have at least three years' experience in administrative support
High School/GED diploma
Excellent communication and interpersonal skills
Candidate must be a self-starter with an eagerness to learn, strong attention to detail, ability to multi-task and be team oriented

Nice To Haves

Associates degree preferred

Responsibilities

Administrative support such as ordering supplies, sending and distribution of mail/UPS/FEDEX packages, organizing meeting requests, travel arrangements, managing schedules, assisting employees with travel and expense reimbursements
Answering and directing all Plant telephone calls, greeting and directing visitors, handling deliveries/pick-ups, maintaining sign-in logbook
Update excel spreadsheets, reports and binders for management including operations, safety, and environmental, as well as assisting with special projects
Coordinate and communicate meetings and events such as tours, training, meetings, luncheons, and company parties. This requires the Administrative Assistant to adjust their schedule, at times, so they may be present to support these meetings and events
Maintain facility documents and offsite storage in accordance with the document retention policy
Maintain office supplies including ordering, inventory, and organizing
Basic accounting/purchasing duties (AR, data entry)
Support the Facility Safety Coordinator to manage safety documents and databases, provide updates on the status of safety programs, administer the Medical Surveillance program and track safety training
Support business functions including the scale system, contracts, municipal customer databases, special waste billing, reports and other business support
Maintains all technical information including work instructions, technical manuals, engineering data sheets and quote forms. (i.e.: labor contractor hours and orientations – monthly etc.)
Responsible for gathering data and submitting monthly report for the Facility.
Coordinates Manager’s schedule and makes appointments.
Makes copies of correspondence or other printed material.
Transfers information into established templates and assists with document creation as necessary.
Maintains the electronic bulletin board for the Facility.
HR Administrative tasks, as needed