Facility Management Coordinator

Emory•Atlanta, GA

About The Position

Coordinates administrative functions within facilities management, safety management, building security, environmental services, and maintenance. Sets up, organizes, and maintains various departmental files according to established procedures. Retrieves appropriate information upon request for internal and external use. Acts as primary contact for document confidentiality. Answers unit/department telephones and greets visitors according to departmental procedure as back-up to clerical staff; screens calls and takes messages or refers caller to appropriate staff member. Greets visitors in a courteous manner, establishes needs and refers to appropriate staff. Arranges and schedules appointments, meetings, and/or special events; prepares daily schedules. Types correspondence, reports and/or manuscripts. Receives and distributes packages for the clinic. Completes and processes work orders. Supervises clinic couriers. Supervises the completion of maintenance, environmental services and project management work orders. Responsible for Contract Services for the Clinic including animal control, signage and waste management. Communicates with Sub-contractors. Assists Facilities Director with Clinic construction/maintenance projects. Operates standard office equipment including telephones, copiers, fax machines, and computers. Inventories, orders, and maintains office supplies and forms; completes purchase requisitions and receives supplies. Codes incoming invoices for payment; forwards to Director for signature; sends to Accounts Payable for payment. Acts as primary contact for vendors concerning Fire Safety/Alarm Controls. Works with FIMS. Consults with departments and suggests ways to improve facility management services. Reviews and updates specifications which will meet the customer's needs. Works as a liaison between departments during major moves/construction. Acts as primary contact for issues relating to Environmental Services. Maintains audio visual equipment for all conference rooms. Assists Facilities Director with Safety Accreditation; able to work with safety representatives from various sections and locations.

Requirements

A high school diploma.
Five years of related work experience which includes two years of property/building support management experience.
Previous experience with various person computer software applications including word processing; spreadsheets and database management.

Nice To Haves

Administrative experience with a background in Facilities Management or related field preferred.

Responsibilities

Coordinates administrative functions within facilities management, safety management, building security, environmental services, and maintenance.
Sets up, organizes, and maintains various departmental files according to established procedures.
Retrieves appropriate information upon request for internal and external use.
Acts as primary contact for document confidentiality.
Answers unit/department telephones and greets visitors according to departmental procedure as back-up to clerical staff; screens calls and takes messages or refers caller to appropriate staff member.
Greets visitors in a courteous manner, establishes needs and refers to appropriate staff.
Arranges and schedules appointments, meetings, and/or special events; prepares daily schedules.
Types correspondence, reports and/or manuscripts.
Receives and distributes packages for the clinic.
Completes and processes work orders.
Supervises clinic couriers.
Supervises the completion of maintenance, environmental services and project management work orders.
Responsible for Contract Services for the Clinic including animal control, signage and waste management.
Communicates with Sub-contractors.
Assists Facilities Director with Clinic construction/maintenance projects.
Operates standard office equipment including telephones, copiers, fax machines, and computers.
Inventories, orders, and maintains office supplies and forms; completes purchase requisitions and receives supplies.
Codes incoming invoices for payment; forwards to Director for signature; sends to Accounts Payable for payment.
Acts as primary contact for vendors concerning Fire Safety/Alarm Controls.
Works with FIMS.
Consults with departments and suggests ways to improve facility management services.
Reviews and updates specifications which will meet the customer's needs.
Works as a liaison between departments during major moves/construction.
Acts as primary contact for issues relating to Environmental Services.
Maintains audio visual equipment for all conference rooms.
Assists Facilities Director with Safety Accreditation; able to work with safety representatives from various sections and locations.