Field Service Support Administrative Assistant

Whaley Foodservice•Lexington, SC

1d•Onsite

About The Position

The Field Service Administrator supports day-to-day field operations with a strong focus on fleet management, regulatory compliance, and licensing coordination. This role requires excellent organizational skills, attention to detail, and clear communication while managing multiple administrative responsibilities across several states.

Requirements

Excellent written and verbal communication skills
Strong attention to detail and organizational abilities
Proficiency with basic Microsoft Office applications (Word, Excel, Outlook)
Ability to manage multiple tasks and deadlines simultaneously
Comfortable working with compliance-related documentation and processes

Nice To Haves

Prior experience in administrative support, fleet management, or compliance is a plus

Responsibilities

Manage the company fleet of vehicles, including: Ordering vehicles and coordinating upfitting and logo installation
Assigning vehicles to drivers and maintaining accurate records
Ensuring proper vehicle registration, inspections, and renewals
Tracking and coordinating routine and preventative maintenance
Handle intrastate DOT compliance for company-owned box trucks and trailers, including: Maintaining required documentation and records
Monitoring compliance deadlines and renewal requirements
Maintain company-required contractor licenses across multiple states, including: Tracking license status, renewals, and compliance requirements
Coordinating applications, renewals, and documentation submissions
Prepare and maintain accurate records, files, and reports related to fleet, licensing, and compliance
Communicate professionally with internal teams, vendors, and regulatory agencies
Perform additional administrative duties as assigned to support field service operations