Filing Specialist
About The Position
The Secretary of State is seeking candidates for a Filing Specialist in the Input Section of the Corporations Division. This position is responsible for reviewing business entity and trademark and service mark filings made with the Division. The position will also work directly with the public and answer phone calls regarding filing issues. In addition, this position will also be cross-trained on other positions within the Division, when needed. This position processes a high volume of business entity filing and requires an attention to detail and the ability to multi-task.
Requirements
- Ability to work cooperatively with co-workers and interact well with the public.
- Excellent communication skills.
- Ability to deal with repetition.
- Exhibit a strong attention to detail.
- Ability to multi-task.
- Minimum of one (1) year of college, preferred.
- Previous clerical experience.
- Previous filing experience helpful.
- Familiarity with computer applications.
- Must be able to work onsite 8:45am to 5pm Monday thru Friday.
Responsibilities
- Review documents presented for filing for compliance with applicable law.
- Assist the public in person and via email and phone regarding filing procedures.
- Assist the public in the office with filings made in person.
- Review Tax Disclosure Reports
- Review Vehicle Warranty Protection Registrations and Amendments.
- Understand business records filed with the Corporations Division.
- Other tasks as assigned to assist in the general workflow of the Division.
Benefits
- 75% state paid medical insurance premium
- Reasonable Dental and Vision Plans
- Flexible Spending Account and Dependent Care Assistance programs
- Low cost basic and optional life insurance
- Retirement Savings: State Employees' Pension and a Deferred Compensation 457(b) plan
- 12 paid holidays per year and Sick, Vacation, and Personal Time
- Tuition benefits for employee at state colleges and universities
- Short-Term Disability and Extended Illness program participation options
- Incentive-based Wellness Programs
- Professional Development and Continuing Education opportunities
- Qualified Employer for Public Service Student Loan Forgiveness Program
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
