Finance/Admin Manager (Property Restoration Industry)

Paul Davis Restoration of West Los Angeles • Los Angeles, CA

8h • $65,000 - $72,000

About The Position

Paul Davis of West L.A is seeking a highly capable Finance/Admin Manager to stabilize and run the operational and financial backbone of our restoration business.

This role owns job costing, QuickBooks, office operations, A/R, A/P, payroll coordination, and systems management. You will work directly with ownership and play a critical role in restoring order, accuracy, and predictability.

This is not a traditional “office admin” role.

This person acts as:

· The operational backbone of the company

· The financial gatekeeper for job costing and cash flow

· The systems owner for RMS, QuickBooks, payroll, and reporting

· The calm center for customers, staff, and ownership

If you thrive in complexity, can build systems while running them, and take pride in accuracy and follow-through, this role is for you.

Requirements

• 3–5+ years in operations, job cost accounting, or office management
• Strong QuickBooks experience (non-negotiable)
• Job costing experience (construction/restoration preferred)
• RMS or similar system experience strongly preferred
• Excellent written and verbal communication skills
• High attention to detail with the ability to prioritize
• English required; Spanish a plus
• Valid driver’s license

Nice To Haves

• Spanish a plus
• RMS or similar system experience strongly preferred
• Job costing experience (construction/restoration preferred)

Responsibilities

• Financial Operations & Job Costing
• Own job costing from open to close in RMS and QuickBooks
• Ensure all costs, labor, subs, and materials are properly allocated
• Manage WIP entries, monthly job cost reviews, and variance tracking
• Partner with CPA/bookkeeper on month-end close and reconciliations
• Maintain financial integrity and audit readiness
• Office & Systems Management
• Manage daily office operations and workflows
• Serve as the systems owner for RMS, QuickBooks, payroll, and reporting
• Ensure data accuracy across all platforms
• Improve and document processes as the company scales
• Step in as acting operations lead when ownership is unavailable
• Accounts Payable / Accounts Receivable
• Process A/P and A/R with urgency and accuracy
• Track outstanding invoices and follow up consistently
• Support collections while maintaining strong customer relationships
• Coordinate with insurance carriers and adjusters as needed
• Customer & Stakeholder Communication
• Serve as a professional, empathetic point of contact for customers
• Communicate with insurance carriers, adjusters, vendors, and subcontractors
• Maintain urgency and compassion during customer interactions
• Represent the Paul Davis brand with professionalism and care
• Payroll & HR Coordination
• Enter and verify timesheets
• Process payroll accurately and on time
• Act as liaison with HR provider
• Maintain employee records and compliance documentation
• Track and verify subcontractor insurance and safety certifications

Benefits

• Bonus based on performance
• Competitive salary
• Free food & snacks
• Opportunity for advancement
• Paid time off
• Training & development

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed