Finance and Budget Manager

Pittsburg State University•Pittsburg, KS

19h

About The Position

Pittsburg State University is accepting applications for a Finance and Budget Manager in the Facility Operations department. The primary function of the Finance and Budget Manager will lead all budget and financial processes, provide project financial management, reporting, and strategic financial planning for Planning, Design, and Construction and Facilities Operations. This position will act as a liaison for financial matters between key stakeholders Budget, Human Resources, Controller’s Office, and Purchasing.

Requirements

Bachelor’s Degree in Accounting, Business, or related field, or material experience related to financial management, accounting, budgeting, or reporting
Candidate's must hold a Bachelor’s degree in accounting, business discipline or related field. This degree requirement ensures candidates possess the advanced theoretical knowledge, highly specialized methodologies, and critical problem-solving skills fundamental to this work. These competencies are typically developed and rigorously validated only through the comprehensive curriculum and intensive experiential experience inherent in a formal degree program .
Cover Letter
Resume
Names and contact information (address, e-mail, phone number) of three references
Consolidate documents into a maximum of 2 to upload.
Applicants must be currently authorized to work in the United States at the time of hire, as the university does not provide visa sponsorship for this position.

Nice To Haves

Master’s Degree in Finance, Accounting, Business Administration or other related field.
3 years of responsible financial management experience, preferably in higher education or a similar.
One -year experience with financial tracking for construction projects or similar.

Responsibilities

Budget Development and Management 25%: Lead the annual budget preparation process for the departments, ensuring alignment with institutional priorities.
Monitor budget performance and prepare regular financial reports for the University Architect and Director of Facility Operation.
Identify and analyze variances from budget and propose corrective actions.
Create, organize, and maintain architectural/construction project budget and oversee all expenditures and allocations for each project in accordance to executed contracts.
Request architectural and construction contracts be prepared.
Review all contracts and related documents as well as complete and track all necessary items related to the contract through project completion including closeout documentation.
Oversee changes to project budgets and submit all change orders for approval and implement any other project and/or contract changes.
Prepare appropriate payment request documents and submit payment to business office.
Financial Operations, Reporting and Analysis 25%: Oversee financial operations, including accounting, payroll, and procurement.
Ensure compliance with federal, state, and local financial regulations.
Develop and implement internal controls to safeguard the department’s financial resources.
Prepare financial summaries for presentations to University leadership and the University Budget Office.
Provide insights and recommendations based on financial data to support decision‐making.
Generate regular financial reports, including budget‐to‐actual comparisons, variance analysis and project financial reports.
Prepare monthly budget and balance reports for all projects, tracking budgets, expenditures, and transfers between projects to report to the University.
Architect/Director of Planning, Design and Construction.
Balance accounts monthly with the University Business Office statements and University Foundation.
Collect data for and prepare state and federal reports to the Board of Regents and The Office of Facilities and Property Management and maintain related policy and procedure documentation .
Leadership and Collaboration between PD & C and Facility Operations‐ 25% Supervise and mentor finance staff, fostering a collaborative and productive work environment.
Serve as a key liaison with university administration stakeholders.
Serve as the primary contact between PD & C, Facility Operations, Budget, Human Resources, Controller’s Office, and Purchasing.
Effectively communicate and coordinate on financial matters with the division.
Coordinate key HR activities for Facility Operations and Planning, Design, and Construction (Staffing and payroll needs).
Operations and Operational Efficiency‐15% Identify opportunities for cost savings and operational efficiencies within the departments.
Implement best practices in budget management and financial operations .
Oversee work order routing and management for Facility Operations.
Special Projects and Other Duties‐ 10% Lead or participate in special projects and initiatives related to financial management and budgeting.
Support division‐wide initiatives with financial planning and resource allocation.
Contribute to university‐wide financial projects and working groups as needed.
Other duties as assigned by the Director of PD & C and the Director of Facility Operations.