Financial Planning & Analysis Manager

Virginia Passenger Rail Authority•Richmond, VA

21h

About The Position

The Virginia Passenger Rail Authority (VPRA) is a political subdivision established by Chapter 1230 of the 2020 Acts of Assembly. VPRA is responsible for promoting, sustaining, and expanding the availability of passenger and commuter rail services in the Commonwealth, including all administrative and fiduciary responsibilities for Virginia's state-supported passenger rail services. The VPRA also funds Virginia Railway Express (VRE) and administers all capital expansion projects, infrastructure, and land acquisitions related to the $3.7 billion Transforming Rail in Virginia initiative, which will double Amtrak and VRE service in Virginia over the next decade. The VPRA acts as a "responsible public entity" for the acquisition, construction, improvement, maintenance, or operation, or any combination thereof, of a "qualifying transportation facility" under the Public Private Partnership Act of 1995. Are you a strategic finance professional with a passion for grant management and public infrastructure? If so, VPRA wants to hear from you! The Virginia Passenger Rail Authority (VPRA) seeks a dynamic finance professional to join the Financial Planning and Analysis (FP&A) team. The FP&A team is a key function supporting the VPRA's passenger train operations and capital infrastructure program. The Financial Planning & Analysis Manager will be responsible for managing the financial aspects of grant-funded programs, with a primary focus on preparing, submitting, and tracking reimbursement requests from multiple funding partners. These partners include state agencies (such as VRE and VDOT), local governments, and federal agencies, including the Federal Railroad Administration (FRA). The position ensures compliance with grant requirements, accurate financial reporting, and timely reimbursement of eligible expenses. Knowledge of federal grants and cost principles is strongly preferred.

Requirements

Bachelor's degree in accounting, finance, business administration, or a related field.
Minimum 3+ years of experience in accounting, finance, or grants management with progressive career growth.
Experience working with federal grants, particularly transportation or infrastructure-related grants.
Familiarity with federal grant regulations, including Uniform Guidance (2 CFR Part 200).
Experience in submitting reimbursement requests to state and federal agencies.
Experience working with multiple funding sources and complex cost allocations.
Demonstrated ability to work effectively, independently, and with flexibility in a fluid environment.
Ability to communicate effectively with diverse groups and individuals.
Strong attention to detail and ability to manage multiple deadlines.
Excellent organizational and time management skills.
Excellent skills using Microsoft Office (Word, Excel (advanced knowledge), PowerPoint, and Outlook) and other commonly used office software, including Adobe.

Nice To Haves

Licensed as a Certified Public Accountant (CPA).
Public accounting experience.
Experience with Microsoft Dynamics 365.
Experience with Data Analytics Software (Power BI, Tableau).

Responsibilities

Prepare, submit, and track reimbursement requests to funding partners, including VRE, VDOT, localities, and federal agencies (e.g., FRA).
Ensure all reimbursement requests are accurate, complete, and supported by appropriate documentation.
Monitor grant expenditures to ensure costs are allowable, allocable, and reasonable under applicable grant agreements and regulations.
Reconcile grant-related accounts and ensure consistency between accounting records and reimbursement submissions.
Maintain compliance with federal, state, and local grant requirements, including applicable federal regulations (e.g., Uniform Guidance, 2 CFR Part 200).
Assist with the preparation of required financial reports for grantors.
Support internal and external audits related to grant-funded programs by preparing schedules, documentation, and responses.
Coordinate with program managers, project staff, and external partners to obtain necessary financial and programmatic information.
Serve as a point of contact for grant-related financial questions from funding partners and internal stakeholders.
Track grant budgets, amendments, and funding agreements to ensure reimbursement requests align with approved terms.
Maintain organized and auditable records of grant agreements, reimbursement submissions, and supporting documentation.
Assist in improving processes related to grant accounting, reimbursement tracking, and reporting efficiency.
Serve as the point of contact for new grant applications, providing support in the preparation and completion of grant budget sections.
Other related duties as assigned.