Fiscal Analyst

City of New York • New York City, NY

2d • Onsite

About The Position

The New York City Department of Transportation (DOT) Fiscal Affairs unit is responsible for all capital & expense payables, revenue collection and internal fiscal support. The Fiscal Affairs Unit is seeking a community payments Coordinator for the Accounts Payable Expense Unit (AP Expense). Under the direct supervision of the Supervisor of the AP Expense Unit, Payment coordinator duties include but are not limited to: Processing vendor invoices for goods and services provided to the agency utilizing the Financial Management System (FMS3) on a timely basis and in accordance with agency s policies and procedures; Overseeing the payments for community partners; Serving as a liaison between the Open streets team for all payment compliance matters and will actively participate and engage in community outreach activities including event site visits as needed and meetings with community partners throughout the season to discuss Open streets program includes troubleshooting payments to make sure they are compliant with City rules and regulations; Participating in various aspects of training for the Open Streets vendors to ensure they meet compliance requirements. The AP Supervisor approves payment vouchers and implements payment voucher modifications in FMS3. Pre-audits voucher payment packages ensuring all necessary supporting documentation related to accruals is provided and complete. Reviews requirement contracts and contract specifications before approving payments to ensure conformity to the agency s requirements and Federal/State/City mandates.

Requirements

• 1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or 2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or 3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Responsibilities

• Processing vendor invoices for goods and services provided to the agency utilizing the Financial Management System (FMS3) on a timely basis and in accordance with agency s policies and procedures
• Overseeing the payments for community partners
• Serving as a liaison between the Open streets team for all payment compliance matters and will actively participate and engage in community outreach activities including event site visits as needed and meetings with community partners throughout the season to discuss Open streets program includes troubleshooting payments to make sure they are compliant with City rules and regulations
• Participating in various aspects of training for the Open Streets vendors to ensure they meet compliance requirements
• The AP Supervisor approves payment vouchers and implements payment voucher modifications in FMS3
• Pre-audits voucher payment packages ensuring all necessary supporting documentation related to accruals is provided and complete
• Reviews requirement contracts and contract specifications before approving payments to ensure conformity to the agency s requirements and Federal/State/City mandates

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level