Foundation Operations Coordinator

PeopleAdmin•Lincoln, NE

17h

About The Position

Essential Functions Foundation Operations & Administration Oversee the daily operations of the Foundation Office, ensuring efficient workflow and administrative excellence. Manage donor acknowledgement processes and ensure timely, accurate follow-up with donors and prospects. Coordinate Executive Director and Advancement Director scheduling, correspondence, and constituent communications. Prepare materials and logistics for quarterly Foundation Board meetings. Assist with pledge tracking and support strategies to secure donations from prospective benefactors. Coordinate foundation events with Scholarship Coordinator, including vendor coordination, room reservations, and catering arrangements. Manage office systems, supplies, records retention, and internal procedures. Donor Database & Reporting Serve as primary administrator for the Foundation’s donor management system (Blackbaud Raiser’s Edge NXT ). Enter, maintain, and audit gift and constituent records to ensure data integrity and compliance. Run queries, generate reports, and provide data analysis to support fundraising strategy and decision-making. Research and update donor records to enhance engagement and stewardship efforts. Financial Management & Reconciliation Process and record all donations, including checks, credit card transactions, and payroll deductions. Prepare and reconcile monthly financial reports and gift summaries. Prepare invoices and documentation as needed. Donor & Constituent Relations Serve as a professional point of contact for donors, faculty, staff, and community stakeholders. Ensure timely, accurate, and professional communication reflecting the mission of the Foundation. Promote a Culture of Belonging Support and promote an environment of belonging where all students, faculty members, and college employees feel welcomed, valued, and empowered to contribute. Foster a community where each individual and their varied perspectives enrich the educational experience and create a safe and respectful environment. Support the College’s policies and programming related to access, fair employment, and equal opportunities for all. Minimum Qualifications Associate’s degree in Business, Accounting, Finance, Marketing, Communications, or related field. Two (2) years of experience in an office, accounting, nonprofit, or foundation environment. Demonstrated experience working in a PC environment with Microsoft Office Suite and donor management software.

Requirements

Associate’s degree in Business, Accounting, Finance, Marketing, Communications, or related field.
Two (2) years of experience in an office, accounting, nonprofit, or foundation environment.
Demonstrated experience working in a PC environment with Microsoft Office Suite and donor management software.

Responsibilities

Oversee the daily operations of the Foundation Office, ensuring efficient workflow and administrative excellence.
Manage donor acknowledgement processes and ensure timely, accurate follow-up with donors and prospects.
Coordinate Executive Director and Advancement Director scheduling, correspondence, and constituent communications.
Prepare materials and logistics for quarterly Foundation Board meetings.
Assist with pledge tracking and support strategies to secure donations from prospective benefactors.
Coordinate foundation events with Scholarship Coordinator, including vendor coordination, room reservations, and catering arrangements.
Manage office systems, supplies, records retention, and internal procedures.
Serve as primary administrator for the Foundation’s donor management system (Blackbaud Raiser’s Edge NXT ).
Enter, maintain, and audit gift and constituent records to ensure data integrity and compliance.
Run queries, generate reports, and provide data analysis to support fundraising strategy and decision-making.
Research and update donor records to enhance engagement and stewardship efforts.
Process and record all donations, including checks, credit card transactions, and payroll deductions.
Prepare and reconcile monthly financial reports and gift summaries.
Prepare invoices and documentation as needed.
Serve as a professional point of contact for donors, faculty, staff, and community stakeholders.
Ensure timely, accurate, and professional communication reflecting the mission of the Foundation.
Support and promote an environment of belonging where all students, faculty members, and college employees feel welcomed, valued, and empowered to contribute.
Foster a community where each individual and their varied perspectives enrich the educational experience and create a safe and respectful environment.
Support the College’s policies and programming related to access, fair employment, and equal opportunities for all.