Front Desk Administrative Support

Pro-Vigil•San Antonio, TX

2d•Onsite

About The Position

As the first point of contact for employees and visitors, the Front Desk Administrative Support plays a key role in creating a professional, welcoming experience while keeping daily office operations running smoothly. This entry-level position provides hands-on exposure to administrative systems and business processes and is ideal for someone starting their career in office administration and business support.

Requirements

2+ years of experience in a customer service, administrative, or receptionist role preferred
Strong interpersonal and communication skills; approachable and solutions-oriented
Proficient in Google Workspace (Docs, Sheets, Gmail, Calendar)
Comfortable working with confidential information with discretion
Eager to learn HR practices and grow in the people function

Responsibilities

Greet and assist visitors, employees, and vendors with professionalism and warmth
Answer and direct incoming calls and general inquiries
Manage lobby appearance and office supply inventory
Distribute mail, packages, and deliveries promptly
Support meeting coordination, including room setup and guest logistics
Update trackers and keep administrative logs current.
File, scan, and organize business operations documents.
Log requests and route them to the right team member.
Maintain shared folders and ensure documents are saved correctly.
Assist with basic compliance and operational paperwork as assigned.
Support day-to-day administrative tasks for Business Operations.
Flag upcoming deadlines to the appropriate owner.