Front Desk Coordinator

TaxRise•Irvine, CA

1d•$21 - $23•Onsite

About The Position

The Front Desk Coordinator serves as the first point of contact for clients, visitors, and vendors and represents TaxRise with professionalism and poise at all times. As the face of the organization, this role requires a polished appearance, a courteous demeanor, and excellent communication skills. In addition to managing front desk operations, the Coordinator supports office logistics and helps maintain a welcoming, well-organized environment. The ideal candidate demonstrates strong judgment, attention to detail, and the ability to prioritize effectively in a dynamic, fast-paced setting. We’re all about that in-person vibe—this role is 100% on-site! If you’re excited to work side-by-side with our team (or are ready to make the move), then you’re a perfect fit. If not, we kindly ask you to hold off on applying. Thanks for understanding and happy job hunting!

Requirements

High school diploma or equivalent required
1+ years of experience in a receptionist, administrative, or customer service role
Excellent written and verbal communication skills
Strong judgment for problem-solving and task prioritization
Ability to multitask while maintaining a calm and professional presence
Exceptional organizational skills and attention to detail
Self-starter mindset with a proactive approach to tasks
Collaborative, team-oriented attitude with strong interpersonal skills
Proficiency with Microsoft Office, Google Workspace, Slack, and Calendly

Responsibilities

Greet and assist clients, visitors, and vendors with a professional and friendly demeanor
Notify employees promptly of their guests’ arrivals and direct them to the appropriate meeting room
Maintain accurate visitor logs, issue visitor badges, and validate parking tickets
Monitor front desk and office supply levels; restock as needed and keep inventory logs up to date
Serve as a point of communication through Slack or other internal tools to notify employees of waiting clients, interviews, or walk-ins
Open the office each morning: unlock doors, turn on lights, and prepare common areas for the workday
Maintain cleanliness and organization of all common areas, including conference rooms and shared workspaces
Clean and sanitize kitchen areas regularly, including countertops, sinks, appliances, and refrigerators
Ensure all shared spaces are tidy, well-stocked, and presentable at all times
Maintain a clean, organized supply and storage room, with clearly labeled and accessible inventory
Maintain and clean the coffee machine daily and monitor related inventory
Submit maintenance or facility tickets to property management as needed and act as a backup contact for building-related concerns
Monitor and maintain First Aid supplies and ensure compliance with safety standards