Global Facilities & HSE Manager

Katalyst Data Management•Houston, TX

1d•Onsite

About The Position

Join the dynamic and collaborative team at Katalyst Data Management (KDM)! KDM is seeking a Global Facilities & HSE Manager to ensure our workspaces are safe, compliant, and fully operational across the enterprise. This role is responsible for overseeing the maintenance and management of facilities, buildings, grounds, and equipment, as well as coordinating and procuring facilities and HSE‑related services globally. Located in Houston Standard hours 8:00 a.m. – 5:00 p.m. Monday to Friday (occasional hours as needed during weekends and evenings) Full-time position The Company Katalyst Data Management (KDM) is the global leader in hosted subsurface data management solutions for the oil and gas industry. From data capture and verification, to data storage and organization, to marketing data online, our specialized data services cater to large multinational corporations, national governments and small independents. KDM’s web-based iGlass services and their related controls, including system redundancy, are key differentiators in providing and maintaining high availability, 24/7 access for customers. Innovation and commitment has enabled KDM to provide excellence in both technologies and service qualities. Key Responsibilities and Accountabilities The Global Facilities & HSE Manager ensures company workspaces are safe, compliant, and fully operational across the enterprise. This role oversees the maintenance and management of facilities, buildings, grounds, and equipment, and manages the procurement and coordination of related facilities and HSE services. In its HSE capacity, the role supports the global Health, Safety, and Environment program under the direction of the HSE Chair and Co‑Chair. The position reports directly to the Chief Information Officer and partners with regional leaders to promote consistent standards, safety, and operational excellence worldwide. Scope of Role: Manage day‑to‑day facilities operations at the Houston location while coordinating with on‑site teams across other locations to maintain building systems, physical infrastructure, and safe, functional workplace environments. Execute and manage facilities maintenance programs, including hands-on scheduling of preventative and corrective maintenance, directly engaging vendors and personally coordinating repairs, refurbishments and capital improvement projects. Conduct and manage sourcing and procurement activities for facilities related and other goods and services, identifying suppliers, preparing RFQs, negotiating contracts, and managing ongoing vendor relationships to ensure value, quality, and supply continuity. Plan and coordinate international shipping and logistics, personally managing end-to-end logistics arrangements for company assets, equipment, and materials across multiple jurisdictions, including direct communication with carriers and logistics providers to ensure cost-effective, timely, and compliant movement of goods. Prepare and review international trade and logistics documentation, personally drafting and processing commercial invoices, packing lists, bills of lading, certificates of origin, import/export permits, and customs declarations in accordance with applicable country-specific regulations. Directly liaise with freight forwarders, customs brokers, and carriers, acting as the primary point of contact to resolve shipment issues, negotiate routing and rates, and ensure full compliance with import/export requirements and trade regulations across all operating jurisdictions. Develop, implement, and personally maintain the company's HSE management system, liaising with the HSE Committee in authoring policies, procedures, risk assessments, emergency response plans, and incident reports while ensuring the overall framework aligns applicable local regulations. Lead and personally participate in HSE activities across all global locations, directly delivering training sessions, conducting site inspections and audits, actively managing HSE committee activities across all locations, and personally tracking KPIs and driving corrective actions to sustain regulatory compliance and a positive safety culture.

Requirements

Demonstrated experience in facilities management or a closely related role, with responsibility for day‑to‑day operations, maintenance, and vendor coordination.
Strong working knowledge of facilities and building systems, including technical and engineering operations, and best practices in facilities management.
Excellent organizational and leadership skills, with the ability to manage multiple priorities, coordinate resources, and drive execution across teams and locations.
Strong analytical and critical‑thinking abilities, with a practical, solution‑oriented approach to problem solving.
Exceptional verbal and written communication skills in English, with the ability to communicate effectively with internal stakeholders, vendors, and external partners.
Working knowledge of basic accounting and financial principles, including budgeting, cost control, and expense tracking related to facilities, projects, and services.
Proven project management skills, including planning, scheduling, vendor oversight, and delivery of maintenance or improvement initiatives.
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, for documentation, reporting, and coordination.
Bachelor’s degree in Facilities Management, Engineering, Occupational Health & Safety, Operations, or a related field, or equivalent practical experience.
Minimum seven (7) years of experience in Facilities Management, including responsibility within a multi‑national or multi‑site organization.
Hands‑on experience managing building systems and critical infrastructure, including HVAC systems, generators, and industrial UPS systems.
Proven experience in sourcing and procurement, including vendor selection, RFQs, contract negotiation, and supplier management.
Experience coordinating international shipping and logistics, including working with freight forwarders, customs brokers, and carriers.
Demonstrated experience developing, maintaining, or supporting HSE Management Systems, including policies, risk assessments, audits, and regulatory compliance.
Ability to operate effectively across office, warehouse, and technical environments in compliance with local regulations and enterprise standards.

Responsibilities

Manage day‑to‑day facilities operations at the Houston location while coordinating with on‑site teams across other locations to maintain building systems, physical infrastructure, and safe, functional workplace environments.
Execute and manage facilities maintenance programs, including hands-on scheduling of preventative and corrective maintenance, directly engaging vendors and personally coordinating repairs, refurbishments and capital improvement projects.
Conduct and manage sourcing and procurement activities for facilities related and other goods and services, identifying suppliers, preparing RFQs, negotiating contracts, and managing ongoing vendor relationships to ensure value, quality, and supply continuity.
Plan and coordinate international shipping and logistics, personally managing end-to-end logistics arrangements for company assets, equipment, and materials across multiple jurisdictions, including direct communication with carriers and logistics providers to ensure cost-effective, timely, and compliant movement of goods.
Prepare and review international trade and logistics documentation, personally drafting and processing commercial invoices, packing lists, bills of lading, certificates of origin, import/export permits, and customs declarations in accordance with applicable country-specific regulations.
Directly liaise with freight forwarders, customs brokers, and carriers, acting as the primary point of contact to resolve shipment issues, negotiate routing and rates, and ensure full compliance with import/export requirements and trade regulations across all operating jurisdictions.
Develop, implement, and personally maintain the company's HSE management system, liaising with the HSE Committee in authoring policies, procedures, risk assessments, emergency response plans, and incident reports while ensuring the overall framework aligns applicable local regulations.
Lead and personally participate in HSE activities across all global locations, directly delivering training sessions, conducting site inspections and audits, actively managing HSE committee activities across all locations, and personally tracking KPIs and driving corrective actions to sustain regulatory compliance and a positive safety culture.

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