GOVERNMENT OPERATIONS CONSULTANT I - 37021022

State of Florida • Tallahassee, FL

6d • Onsite

About The Position

This position assists staff with the funds and program, the position will assist individuals with contaminated water gain access to safe drinking water for themselves and their families. The Water Supply Restoration Funding Program provides access to safe drinking water to well owners with contaminated wells in Florida. The incumbent will be required to work 40-hour work weeks, Monday through Friday, and be present for work between the core hours of 9AM – 3PM on site at your workstation.

Compliance with the processing requirements of Chapter 215.422, F.S. is mandatory. Persistent failure to comply with this section by any agency of the state shall constitute good cause for discharge of employees duly found responsible, or predominantly responsible, for failure to comply.

Establishes timetables for completion of contract tasks and maintains the records for Water Supply Restoration. Provide directions to program contractors for the organization and handling of program related records. Provides fiscal tracking for program activities. Updates program’s project database and online document repository(ies) and internal tracking controls with fiscal, property location, and participant(s) information. Prepares and maintains accurate reports and records describing activities in the assigned area of responsibility including documentation for program files. Consults with program supervisors and staff to develop recommended solutions for programmatic operational issues or problems that are noted.

Analyzes financial disbursement/payment requests. This includes reviewing requests for mathematical accuracy, proper documentation of costs, compliance with state and federal regulations and agreements, preparing disbursement/payment authorization forms, and maintaining disbursement spreadsheets for individual projects. Uses spreadsheet software and database to complete disbursements. Maintains knowledge of current administrative policies, procedures, guidelines, and directives related to programmatic work activities, contracts, and disbursements/payments.

Prepares and coordinates contract amendments. These agreements shall be drafted in accordance with the DEP approved template, as revised annually. Responsible for managing contracts and grant projects by reviewing and approving disbursement requests and tracking progress reports as applicable.

Provides technical assistance for projects requiring section expertise, as assigned by supervisor.

Performs other duties as assigned.

Requirements

• Knowledge of: the principles and techniques of records management
• Knowledge of: administrative principles and practices
• Knowledge of: standard business formats and styles for letters and business forms
• Knowledge of: problem-solving techniques
• Knowledge of: the principles and techniques of effective verbal and written communications
• Knowledge of: the methods of data collection
• Knowledge of: basic database analysis
• Knowledge of: finance and accounting principles and software applications
• Skill in: typing
• Skill in: professional use of Adobe and Microsoft Office Suite, primarily Outlook, Word, and Excel
• Ability to: plan, organize and coordinate work assignments
• Ability to: type letters, memoranda, and other standard business forms in correct format
• Ability to: use correct spelling, punctuation, and grammar
• Ability to: operate general office equipment and word processor
• Ability to: organize and maintain records management systems
• Ability to: organize files and other records
• Ability to: establish and maintain effective working relationships with others
• Ability to: communicate effectively verbally and in writing
• Ability to: handle telephone calls in a courteous and effective manner
• Ability to: understand and apply applicable rules, regulations, policies, and procedures
• Ability to: make decisions in a timely manner
• A Valid driver’s license.
• High School Diploma or GED equivalent.

Nice To Haves

• At least 2 years of verifiable related experience. Post-secondary degrees from an accredited college or university may be used as an alternative for the preferred years of experience on a year-for-year basis.
• Experience in managing state agreements and contracts and the state procurement process.
• Valid and active Florida Certified Contract Manager (FCCM) status.
• Knowledge of environmental issues and laws, especially as they relate to water and ecosystem issues in Florida.
• Excellent communication and people skills.
• Excellent organization and time management skills.

Responsibilities

• Establishes timetables for completion of contract tasks and maintains the records for Water Supply Restoration.
• Provide directions to program contractors for the organization and handling of program related records.
• Provides fiscal tracking for program activities.
• Updates program’s project database and online document repository(ies) and internal tracking controls with fiscal, property location, and participant(s) information.
• Prepares and maintains accurate reports and records describing activities in the assigned area of responsibility including documentation for program files.
• Consults with program supervisors and staff to develop recommended solutions for programmatic operational issues or problems that are noted.
• Analyzes financial disbursement/payment requests.
• Prepares and coordinates contract amendments.
• Responsible for managing contracts and grant projects by reviewing and approving disbursement requests and tracking progress reports as applicable.
• Provides technical assistance for projects requiring section expertise, as assigned by supervisor.
• Performs other duties as assigned.

Benefits

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Tuition waivers;

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED