Grant Administrator

Mass General Brigham•Boston, MA

1d•Hybrid

About The Position

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. The Grant Administrator will serve as an integral partner in all grant applications, building budgets, providing guidance, resolving issues, and helping navigate the research proposal and submission process. The Grant Administrator will serve as the primary liaison between the Principal Investigators, MGB Research Management, and the research administrators based at affiliate and subaward sites. Under the guidance of the MPEC Administrative Finance Manager, the Grant Administrator will comply with sponsor policies and procedures, provide counsel to MPEC investigators regarding all aspects of research administration, and will ensure the successful execution of sponsored awards. The Grant Administrator will assist with study procurement and follow all applicable procurement regulations, troubleshoot issues, resolve roadblocks to advance research efforts, and serve as an effective representative of the Center. Additionally, the Grant Administrator will ensure the responsible and compliant use of sponsored award and sundry funds by conducting budget forecasting, monitoring fund statements, resolving accounting issues, and overseeing personnel allocations. Summary: Works with Principal Investigators and Department Administrators to develop grant submissions, perform budget forecasting, monitor fund statements, resolve accounting issues, perform accounts payable/accounts receivable, process POs, and function as liaison to grantor agencies and subcontracting institutions. Provides guidance, resolves issues and helps navigate the research proposal and submission and application process.

Requirements

Bachelor's Degree or advanced degree.
2-5 years of related experience required
Advanced Excel skills required
Proficient in spreadsheets, databases, accounting, and other computer applications.
Excellent verbal and written communication, interpersonal, and problem-solving skills.
Good organization and coordination skills.
Ability to work with large financial data sets with accuracy.
Good working knowledge of research agency, sponsor, and organization funding guidelines and policies.
Good negotiation skills.
Ability to work independently.
Ability to make good judgments and resolve problems.

Nice To Haves

Experience with NIH grants preferred

Responsibilities

Oversee all aspects of the grant application process, including development of study budgets for sponsored research and associated funds in accordance with sponsor and MGB fiscal policies and procedures
Serve as primary contact for collaborating sites regarding development of budgets, addressing fiscal questions, and monitoring for compliance with MGB and sponsor policies
Understand and conform with the administrative compliance regulations of all sponsors as well as with MGB policy; stay current and up-to-date on all policy changes
Assist with maintaining and producing up-to-date NIH Common Form Other Support and Biosketch and supplement for Center faculty.
Provide Principal Investigators and subaward sites counsel regarding fiscal strategy; anticipate and proactively address problems
Consult with the Compliance Specialist to ensure appropriate approvals and agreements are in place for human subjects work and data and materials transfers; monitor as appropriate through award life cycle
Monitor project expenditures, including monthly assessments of fund activity; make recommendations of actions as necessary; prepare and maintain financial reports on an ongoing basis
Collaborate with Principal Investigators and Project Managers on annual NIH/foundation progress reports
Provide timely closeout of all expired projects through the coordination of fiscal and administrative resources throughout the system
Advise regarding the allowability of costs to be charged to a grant and assist with research procurement
Work with Research Finance to resolve complex accounting issues
Meet bi-weekly with Administrative Finance Manager to review progress
Manage salary allocations and effort distributions for Center personnel
Review and distribute effort reports
Perform financial analysis and forecasting, both short-term and long-term, and prepare reports for Center leadership
Work in partnership with the Administrative Finance Manager, Principal Investigators and the Project Manager to develop a strategic plan for program growth
Collaborate with Administrative Manager(s) to guide and educate fellows and younger investigators in the MPEC through pre- and post-award grant processes
Other duties as assigned when research policies change or workloads increase
Processes and prepares research grant proposals, awards, and transactions, maintaining grant/contract records in compliance with institutional and research sponsors.
Assists with budgets, justifications, and materials for financial reporting.
Reviews proposals for compliance with sponsor and organizational guidelines; verify all sponsor requirements are met.
Responsible for processing purchase orders, managing accounts receivable/accounts payable, and resolving accounting requests.
Take ownership of managing an assigned portfolio of research departments and serve as the primary Pre-Award/Post-Award resource for department administrators and PIs.
Monitors expenditures and assures budgetary compliance; verifies, identifies, and evaluates excessive charges; and gives advice on allowability of costs to be charged to grant.