Grant & Billing Coordinator

Galveston County Health District•Texas City, TX

About The Position

Galveston County Health District is seeking a detail-oriented and organized Grant & Billing Coordinator to join our Finance team. In this role, you will support grant and contract billing, budget coordination, and financial tracking related to local, state, and federal funding sources, including preparing invoices, maintaining supporting documentation, tracking expenditures against approved budgets, and assisting with financial reporting to ensure timely and accurate reimbursement. This position works under the direction of the Chief Financial Officer (CFO) and focuses on coordination and financial support activities rather than sole ownership of grants or budgets. Why Join Us? We don’t just offer a job - we offer a career with fantastic benefits, including: ✅ Amazing retirement package to secure your future ✅ Affordable medical insurance to keep you and your family covered ✅ Generous paid time off so you can recharge ✅ FREE life insurance & long-term disability for peace of mind ✅ FREE parking - because the little things matter too!

Requirements

Graduation from an accredited high school or equivalent required
Minimum of two (2) years of accounting, billing, or financial support experience required
Proficiency in Microsoft Excel required
Basic knowledge of accounting principles and journal entries
Strong organizational skills with excellent attention to detail
Ability to prioritize workload and meet deadlines
Customer-service oriented with strong interpersonal skills
Excellent written and verbal communication skills
Excellent computer skills, including Microsoft Office
Ability for spur-of-the-moment transportation without relying on organization vehicles
Valid Texas driver’s license or ability to readily obtain one; Department of Motor Vehicle check may be required
Willingness to work evenings and weekends as needed
Must comply with GCHD Immunization Policy and ICS training requirements
Must pass a criminal background check and drug/alcohol screening

Nice To Haves

Associate or Bachelor’s degree in Accounting, Finance, or a related field preferred
Proficiency in SAGE preferred
Experience with grant billing and government funding preferred

Responsibilities

Collect and organize information required to prepare grant and contract invoices
Prepare and enter invoices into the accounting system for processing
Maintain supporting documentation for grant-funded expenditures
Track expenditures against approved grant and program budgets
Maintain budget tracking spreadsheets and related documentation
Perform monthly reconciliations to ensure expenses are coded correctly and remain within budget limits
Assist with billing schedules and reimbursement tracking
Prepare and post journal entries
Adhere to monthly closing deadlines
Assist agency staff and external auditors with grant and program documentation requests
Provide expenditure summaries to program managers and supervisors as requested
Receive payments in accordance with cash-handling guidelines
Review accounts receivable aging reports and assist with follow-up on past-due accounts
Respond to billing-related inquiries from internal and external stakeholders
Assist in the preparation and coordination of the annual budget process
Maintain organized grant and billing files
Perform other duties as assigned by the supervisor