Hotel Event Coordinator - Doubletree

Guest Services, Inc. • Naples, FL

2d

About The Position

The DoubleTree Suites by Hilton Naples is seeking an organized, service-focused Event Coordinator to support our Sales and Catering team in delivering seamless meetings, conferences, and social events. This role coordinates event details from planning through execution while also supporting the daily administrative functions of the sales office. The Event Coordinator helps ensure clear communication, organized documentation, and exceptional guest experience.

Requirements

• 1 -3 years of hotel or hospitality experience preferred
• Strong organizational and communication skills
• Attention to detail and ability to manage multiple priorities
• Proficiency with Microsoft Office; hotel sales system experience a plus

Responsibilities

• Coordinate event details including meeting space, menus, room blocks, audiovisual needs, and event timelines.
• Serve as a welcoming point of contact for clients throughout the planning process and respond to requests with professionalism and care.
• Prepare and distribute Banquet Event Orders (BEOs) and event documentation, ensuring details are accurate and communicated to operational departments.
• Provide support before, during and after events as needed.
• Manage wedding and group room blocks, including guest communication, reservation coordination, and assisting clients and guests with rooming details.
• Support the Sales department with administrative responsibilities including preparing contracts and correspondence, maintain accurate records in the sales system, and assisting with office coordination and reporting.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed