House Manager & Family Assistant

Sage Haus•Arlington, VT

2d•$25 - $30

About The Position

We are a busy family of three in need of a highly reliable and self-sufficient House Manager & Family Assistant. We are currently relocating from New York to Vermont and excited to enter a new season of life. This is a home with two young children, a beloved dog, and a parent who is deeply involved and intentional about how the household runs. We value calm efficiency, clear communication, and a peaceful home environment. Life is full right now — coordinating a move, unpacking storage, setting up systems, and creating stability during transition. We are looking for someone who can step in, truly help anchor that process, and be there to support and grow with us in Vermont. Our parenting style is respectful and child-centered. Mindful language and awareness around children are important to us. We prioritize healthy living, organized systems, and a positive atmosphere. This should be a long-term, professional working relationship with clear expectations and mutual respect. You are proactive, organized, efficient, and emotionally intelligent — someone who can work independently while providing meaningful support with household logistics, family coordination, and occasional childcare. You are confident operating without constant direction and naturally take ownership of what needs to be done. You are highly self-directed and solutions-oriented. You anticipate, assess, and act quickly. You are calm but efficient, organized without being rigid, and detail-oriented without becoming overwhelmed. You communicate clearly and directly, ask thoughtful clarifying questions when appropriate, and understand how to move forward without requiring constant guidance. Strong organizational skills are a must. You excel at creating and maintaining structure, ensuring that tasks are completed efficiently and on time, and family flow is seamless. Punctuality is key— you keep things running on schedule, whether it’s managing household responsibilities or coordinating with the family. You respect the rhythms of the home and contribute to a stable, well-managed environment. You are comfortable reading the room and respecting boundaries. You understand when to step in and when to create space. You thrive in environments where professionalism and discretion matter. With children, you are grounded, respectful, and aligned with a gentle, child-centered approach. Our home values calm, joyful, and steady energy. You integrate seamlessly into daily routines, managing the home efficiently and proactively while maintaining a peaceful and sunny atmosphere. You are flexible with travel, adaptable during seasons of transition, and able to step in confidently when support is needed most. Your presence reduces stress, not adds to it — and your default mindset is steady, capable, and “can-do.”

Requirements

Maintain a smoke-free environment
Reliable transportation
Comfortable with children and a pitbull/terrier rescue dog
Values healthy living and organic food sourcing
CPR certified (or willing to obtain certification)
Available for domestic and potential international travel (valid passport)

Nice To Haves

Not required, but preference for a background in education

Responsibilities

Household Organization & Maintenance
Stabilize and organize the home during relocation transition
Unpack and establish systems from storage units and pods
Maintain household organization systems (closets, storage, pantry, toys)
Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for cleaning services
Conduct seasonal swaps (clothing, décor, bedding, etc.)
Prepare for family events, holidays, and guest stays
Prepare and coordinate donation drop offs and pick ups
Support packing/unpacking for travel or seasonal transitions
Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers)
Load/unload dishwasher, wipe surfaces, vacuum high traffic areas
Awareness of household calendars and serve as logistical “air traffic control”
Inventory Management & Errands
Track and restock pantry, fridge, toiletries, household supplies
Create and manage running household supply lists
Coordinate and manage household orders (Amazon, Costco, Target, etc.)
Run errands: grocery shopping, returns, dry cleaning, gift shopping
Handle package pickup, mail sorting, and deliveries
Meal Planning & Preparation
Plan and prepare healthy, organic-aligned meals and snacks
Batch cook meals (3x/week)
Pack school lunches and prep daily snacks
Maintain kitchen organization and complete post-prep clean-up
Shop for groceries and meal-related items; source high-quality ingredients aligned with family values
Family Support & Child Assistance
Provide light supervision during calls or appointments
Prepare backpacks, clothing, and daily essentials
Support activity coordination and scheduling
Maintain mindful, respectful communication around children
Laundry & Linens
Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels)
Iron, steam, and prepare outfits as needed
Manage linens: rotate bedding, refresh towels, restock essentials
Keep laundry areas tidy and well-stocked with supplies
Handle special care for delicates
Pet Care
Daily walks and feeding for family dog
Schedule and coordinate grooming and vet appointments
Administer monthly preventative medications
Keep pet supplies stocked and organized
Vehicle Management
Schedule and oversee maintenance, oil changes, and inspections
Ensure vehicles are fueled, cleaned, and organized
Track registration, insurance, and service schedules
Vendor & Property Oversight
Schedule and supervise service providers (cleaners, contractors, landscapers)
Research and coordinate repairs, maintenance, and quotes
Manage routine upkeep across multiple properties
Oversee outdoor spaces and seasonal maintenance needs
Serve as primary contact for vendors or guests
Deep Cleaning & Special Projects
Tackle occasional deep cleans (fridge, oven, baseboards, etc.)
Maintain and refresh specific zones (entryways, garage, mudroom)
Clean humidifiers, washing machines, and air purifiers monthly
Organize special projects: toy storage, seasonal decorations, gear rotation
Estate-Level Oversight
Manage multiple properties and ensure readiness for family or guest use
Oversee property-specific systems (e.g., HVAC, security)
Set up and maintain systems for seamless property turnover
Conduct walk-throughs to ensure upkeep, safety, and organization
Administrative & Personal Assistant Support
Assist with document organization and digital file systems
Assist with coordination of events, appointments, and guest prep
Support appointment scheduling and light budgeting tasks
Organize shared drives and household records
Assist with tax document collection and administrative logistics