House Manager & Family Assistant (with Childcare and Meal Prep Support)

Sage Haus•Portland, OR

1d•$32 - $38

About The Position

We are a busy, dynamic family of four in Portland, OR. Both parents have demanding careers: one is a corporate executive leading global marketing, and the other is a CEO/chief creative officer who leads a creative agency. We have two wonderful, independent daughters, ages 9 and 6, and our playful one-year-old lab. Our family is close-knit, and though well-acclimated to our high-energy lifestyle, we are seeking more comprehensive support to help manage the growing complexity of our household. Our family values flexibility, creativity, self-expression, and has a high commitment to a healthy lifestyle. We enjoy spending time together outdoors hiking trails close to our home, or exploring new places. We also love engaging in creative activities at home, such as cooking and hosting close friends and family. However, as both parents travel frequently for work and have little flexibility in their schedules, we’re seeking a House Manager to help us manage the daily complexities of our household. This role would be key in giving us the freedom to focus on what matters most: spending quality time together as a family with our growing girls. We need someone who can partner with us in managing the day-to-day, whether it’s keeping the kids’ schedules organized, managing home projects, or providing extra support for the family. We are looking for a proactive, calm, and stable presence who can handle the intensity of our fast-paced lives while keeping things light and fun. Flexibility is a must, as the job will require occasional weekend work, late evenings, and helping out on date nights. We want someone who feels like a true part of our family, someone we can trust, laugh with, and count on to take charge when needed. We are looking for an organized, proactive self-starter to join our family. You thrive in a dynamic environment, juggling multiple tasks with ease, while maintaining a high emotional intelligence to read the signals, anticipate needs, and care for the overall health of our family. Most importantly, we’re seeking someone warm, trustworthy, and a true team player who genuinely cares about our family’s well-being. You should take pride in helping others and enjoy taking care of our home, whether through meal prep, organizing spaces, or simply keeping an eye out for what needs attention. Flexibility is key, as our schedules can be unpredictable with travel, late evenings, and weekend events. We’re looking for a long-term partner who is ready to step in with a positive attitude, help manage the chaos, and become a valued member of our family team. If you thrive in a busy, high-energy household and value creating a balanced, well-organized environment, we’d love to meet you! If you’re Spanish-speaking, that’s a bonus, as we want to reinforce our children’s Spanish immersion education and create a multilingual environment at home.

Requirements

Reliable transportation
Able to maintain a smoke-free environment
CPR certification preferred or willingness to obtain
Prior experience working with children and in household management is a must

Nice To Haves

Spanish-speaking preferred

Responsibilities

Maintain household organization systems (closets, pantry, storage, toys)
Reset and tidy rooms daily; ensure the home and pool house are prepped for monthly cleaning services
Oversee household calendars, including family appointments, school scheduling, and kids’ activities
Conduct seasonal swaps (clothing, décor, bedding, etc.)
Prepare for family events, holidays, and guest stays
Prepare and coordinate donation drop-offs and pick-ups
Prepare and sell items on Facebook Marketplace
Support packing/unpacking for kids when traveling
Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers)
Load/unload dishwasher, wipe surfaces, vacuum high traffic areas
Maintain indoor and outdoor plants
Track and restock pantry, fridge, toiletries, and household supplies
Create and manage running household supply lists
Coordinate and manage household orders (Amazon, Costco, Target, etc.)
Run errands: grocery shopping, returns, dry cleaning, gift shopping
Handle package pickup, mail sorting, and deliveries
Plan and prepare healthy, simple dinners for the family (2-3x week)
Pack school lunches 4 days per week
Shop for groceries and meal-related items
Clean kitchen post-prep and maintain kitchen tidiness
Follow dietary needs and family preferences (gluten and dairy sensitivities, paleo preference)
Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels)
Manage linens: rotate bedding, refresh towels, restock essentials
Keep laundry areas tidy and well-stocked with supplies
Feed and occasionally walk the dog
Keep pet supplies stocked and organized
Track registration, insurance, and service schedules
Schedule and supervise service providers (cleaners, contractors, landscapers, pool maintenance)
Research and coordinate repairs, maintenance, and quotes
Manage routine upkeep across the property
Oversee outdoor spaces and seasonal maintenance needs
Oversee property-specific systems (i.e., tracking pool maintenance)
Serve as primary contact for vendors or guests
Assist with school/activity pick-ups or drop-offs. Backup for morning drop-off, primary for afternoon pickup at 2:15pm
DailyConsistentLight supervision of the children, including, homework assistance, and back-up childcare for date night and weekends
Prep backpacks, clothing, or snacks for school
Support school communication
Occasional date night coverage
Flexibility for occasional overnight coverage
Help with child-related laundry or errands
Tackle occasional deep cleans of the fridge
Maintain and refresh specific zones (entryways, garage, mudroom)
Clean humidifiers, washing machines, and air purifiers monthly
Organize special projects: toy storage, seasonal decorations, gear rotation, declutting and selling/donating old items
Help with family travel planning, scheduling, and logistics
Handle basic travel budgeting or receipt tracking
Assist with the coordination of family events, appointments, and guest prep
Manage school communication and schedule