HR - Administrative Coordinator

Rival Bros • Philadelphia, PA

2d • $55,000 - $70,000 • Hybrid

About The Position

The HR & Administrative Coordinator manages day-to-day HR operations and internal administrative systems. This role owns HR administration including the HR platform (currently BambooHR), onboarding and offboarding, employee records, benefits coordination, and HR documentation. The role works closely with accounting to support payroll and serves as liaison with the third-party HR provider.

Requirements

• 2–5 years HR or administrative experience preferred
• Experience with HR software platforms

Nice To Haves

• Payroll exposure preferred
• Small business experience preferred

Responsibilities

• HR Administration
• Manage onboarding and offboarding through the company HR platform
• Maintain employee records and documentation
• Ensure required documentation is complete
• Support terminations and offboarding
• HR Platform Administration
• Serve as administrator of the company HR platform (currently BambooHR)
• Maintain employee data and PTO records
• Respond to employee account questions
• Ensure records are accurate and up to date
• Benefits Administration
• Assist employees with benefit enrollments and changes
• Support open enrollment
• Answer employee benefits questions
• Coordinate with benefit providers
• HR Systems & Process Management
• Maintain and optimize the HR platform
• Audit onboarding and offboarding processes
• Maintain and update employee handbook
• Ensure HR documentation is current
• Third-Party HR Coordination
• Serve as liaison with third-party HR provider
• Coordinate complex HR matters
• Implement HR guidance
• Maintain compliance practices
• Payroll Support
• Assist with biweekly payroll
• Serve as backup payroll processor
• Support payroll updates
• Company Equipment & Setup
• Assign company equipment
• Maintain equipment records
• Track assignments and returns
• Set up employee logins and email accounts
• Coordinate phone setup
• Administrative Operations
• Support leadership administrative needs
• Assist with administrative projects
• Maintain organized internal systems

Benefits

• Competitive Salary (DOE)
• Medical coverage for all full-time employees
• 40 hours Paid Sick Leave
• 80 hours Paid Time Off
• 401(k) Savings Account (3% Matching)
• Free bag of coffee every week!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed