HR Administrator / Office Coordinator

Hendrickson•Woodridge, IL

17h•Onsite

About The Position

The Human Resources Administrator will provide administrative support to the HR, Finance, IT, and Purchasing departments, through a variety of tasks and responsibilities in recruiting, purchase orders, invoice tracking and generalized office support. Additionally, the position perform overall office support responsibilities including front desk/reception, greeting of visitors and guests, ordering stocking of office supplies and participation in coordinator of office/departmental events.

Requirements

High School/GED required; Associates or Bachelor's degree preferred
Minimum of 2+ years of administrative experience in a professional, corporate environment
Fluent in all Microsoft Office applications and Microsoft Outlook
Must be able to work with and maintain confidential information
Strong written, verbal, and interpersonal skills.
High degree of patience and compassion with strong customer service orientation
Effective interpersonal skills and customer service orientation for dealing with internal customers, candidates and other external contacts
Ability to manage multiple projects, strong planning skills.
Ability to exercise good judgment and appropriate decision making. Ability to establish priorities effectively.

Nice To Haves

Previous work experience in fast paced business setting a plus.

Responsibilities

Maintains a strong customer service attitude, enhancing employee relations and providing excellent service to internal and external personnel.
Welcome and orient all visitors and guests consistently with a positive attitude as the “first impression” of the company
Ensures coverage of the phones, mail disbursement, day-to-day flow of activities associated with the front desk.
Mailroom administration to include outbound and inbound mailings and overnight shipping (i.e. UPS, Fed Ex or DHL)
Utilizing and managing the visitor check-in system to keep track of guests entering and exiting the building
Plan and coordinate meetings
Coordinate all arrangements including scheduling conference rooms and related equipment, preparing meeting materials, ordering meals, and arranging travel for out-of-town visitors.
Provide travel planning and expense processing and administration
Make travel arrangements for interview candidates through corporate travel agency. Responsible for providing complete travel itineraries and related documents, tickets, etc. in communication with candidates
Order and maintain office supplies for the site
Ensure the supply room and facility kitchens are clean an stocked daily
Coordinate the scheduling and maintenance of the company pool car.
Maintain and post company communications on company communication system
Support with the creation and processing of Purchase Orders and P.O. tracking for the Purchasing Department through the company’s resource planning system
Process invoices and invoice tracking for Finance and Human Resources departments
Assists with the recruiting process for assigned positions. Reviews resumes for applicability, contacts potential candidates, sets interviews, leads or assists with the new hire orientation process.
Participates on Human Resources project teams and conducts research on HR issues.
Act as a member of various employee engagement committee’s including: Wellness and Safety.
Performs other tasks and projects as assigned.