HR Assistant
About The Position
Audax Group is seeking an HR Assistant to support our Human Resources team in Boston. This is an excellent opportunity for someone early in their HR or administrative career who is highly organized, detail-oriented, and eager to gain exposure across all aspects of Human Resources in a fast-paced professional environment. In this role, you will provide general administrative support to the Human Resources team and assist with recruiting, onboarding and offboarding, benefits administration, scheduling, expenses, filing, and billing. This role is highly administrative in nature and includes frequent interaction with employees across the firm.
Requirements
- Bachelor’s degree or related field
- 0–2 years of administrative experience, preferably in Human Resources
- Strong written communication skills with the ability to present information clearly and concisely
- Experience using HR systems such as Greenhouse, Dayforce, UKG UltiPro desired
- Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
- Ability to multitask and manage multiple priorities
- Strong attention to detail and organizational skills
- Customer-service mindset with demonstrated initiative
- Proven ability to maintain a high level of confidentiality
Nice To Haves
- Experience using HR systems such as Greenhouse, Dayforce, UKG UltiPro desired
Responsibilities
- Work closely with the Talent Acquisition team to manage interview logistics for Support, Private Equity, and Private Debt roles
- Communicate with candidates and recruiters to confirm interview schedules and logistics
- Schedule interviews, book conference rooms, prepare interview schedules, and distribute resumes
- Greet candidates, monitor interview schedules, and ensure a positive on-site interview experience
- Maintain open position trackers, recruiting status reports, referrals, candidate travel reimbursement, and agency invoicing
- Manage and track third-party agency agreements with legal for approvals
- Assist with campus recruiting efforts, including preparation, scheduling, and logistics
- Contact candidates, schedule interviews, and support on-campus interview days
- Send candidate communications and notifications
- Assist with scheduling Super Days and candidate visits to Boston
- Process intern expenses and respond to related inquiries
- Maintain health and welfare billing and employee benefit files
- Assist with benefits enrollments and terminations
- Support annual open enrollment activities
- Enrolling new hires in benefit carrier plans
- Assist with processing HR-related bills and expenses
- Communicate with new hires prior to starting regarding onboarding information
- Enter and manage new hire information in our onboarding & Recruiting ATS platform (Greenhouse)
- Prepare onboarding paperwork, forms, and orientation schedules
- Assist with benefits orientation preparation and attend sessions to gain understanding of benefit plans
- Prepare and maintain employee files; track paperwork and signatures
- Prepare offboarding paperwork, termination packets, and schedule exit interviews
- Calendar management/Scheduling
- Provide administrative support to the Managing Director and HR team, including travel coordination and expense reports, invoice processing, etc.
Benefits
- health insurance
- life insurance
- disability insurance
- paid time off (including sick leave, parental leave, volunteer leave, and vacation)
- charitable donation match
- family support services (including Bright Horizons and Benefit Advocate Center)
- a 401(k) in addition to other benefits
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
