HR Operations Coordinator - Part-Time & Hybrid
About The Position
As an HR Operations Coordinator, you will serve as a key partner in the day-to-day execution of Human Resources operations across our multi-state property management organization. This role supports core HR functions including recruiting and onboarding, audits and compliance support, employee lifecycle processes, benefits administration, and payroll coordination. You will act as a central point of coordination for HR operations—managing communications, documentation, employee records, recruiting and benefits workflows, and leave-of-absence tracking—while working cross-departmentally. This position is responsible for ensuring HR processes are completed accurately, timely, and consistently, with a high level of autonomy for routine functions. Escalation to the HR Manager is reserved for policy interpretation, employee relations matters, or final decision-making. Through organization, follow-through, and proactive communication, you will help maintain compliance while supporting a positive and professional employee experience. This role serves as the primary point of coordination for recruiting and benefits administration, with routine processes managed independently.
Requirements
- Previous experience in HR administration, HR operations, payroll support, or recruiting coordination
- Strong organizational skills with exceptional attention to detail
- Ability to manage multiple priorities in a deadline-driven
- Professional written and verbal communication skills
- High level of discretion and ability to handle confidential information
- Proficiency with Microsoft Office (Outlook, Excel, Word); HRIS or benefits platform experience is a plus
- Ability to follow established processes while identifying opportunities for improvement
- Collaborative, dependable, and service-oriented mindset
- Ability to sit or stand for extended periods while working at a computer
- Ability to operate standard office equipment (computer, scanner, printer, phone)
- Ability to lift and carry office materials or files up to approximately 20 pounds
- Ability to read documents, view computer screens, and communicate effectively
- Ability to maintain focus and accuracy while managing multiple tasks
- Ability to work independently and make sound decisions within defined guidelines
- Ability to handle sensitive or confidential matters with professionalism and discretion
- Ability to adapt to changing priorities, deadlines, and business needs
- Ability to engage in problem-solving and critical thinking
- Emotional resilience when supporting employee relations, leave matters, or compliance issues
Responsibilities
- Serve as the primary point of contact for the shared HR inbox, ensuring timely responses, appropriate routing, follow-up tracking, and resolution of inquiries.
- Maintain confidentiality and professional standards in all HR communications.
- Manage the intake, scanning, organization, and filing of all incoming physical mail.
- Coordinate, track, and document all outgoing physical mail to ensure accuracy and timely delivery.
- Request, collect, track, and file employee documentation as needed across the employee lifecycle, ensuring records are complete, accurate, and maintained in accordance with company policy.
- Manage recruiting and onboarding activities, including job postings, candidate screening, interview scheduling and participation, offer letter preparation, background check initiation, and onboarding documentation.
- Ensure recruiting and onboarding processes are completed, documented, and communicated in alignment with established procedures, with HR Manager involvement reserved for non-routine matters.
- Provide day-to-day support for benefits administration for corporate and on-site employees, including billing coordination, payroll deduction tracking, and monthly invoice audits.
- Act as the primary coordinator for benefits carrier communications and record maintenance.
- Coordinate Workers’ Compensation processes, including coverage setup for onboarding properties, claim tracking, documentation management, and OSHA-related records.
- Coordinate LOA cases by providing general information, tracking required documentation, monitoring return-to-work requirements, and scheduling meetings as needed.
- Maintain complete, current, and organized LOA files, escalating only policy or legal-related questions.
- Support and coordinate audits and compliance reviews as assigned, including payroll, timekeeping, and other HR-related processes.
- Monitor HR and labor-related practices for accuracy, consistency, and compliance, identifying potential risks or gaps.
- Document findings and escalate concerns with appropriate context and recommended next steps.
- Coordinate on-site employee performance review cycles, including timelines, reminders, documentation collection, and filing.
- Execute and support employee engagement and recognition initiatives, including recognition communications, reimbursements, and coordination of company events with internal teams and vendors.
Benefits
- Health insurance for eligible employees: Medical, Dental, Vision, Life, & EAP options
- Paid Sick Leave accrued in accordance with Washington State law
- Two (2) weeks of accrued vacation
- Thirteen (13) company-paid holidays
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
1-10 employees
