HR & Payroll Specialist

Texas Methodist Foundation•Austin, TX

About The Position

The HR & Payroll Specialist is accountable for supporting, implementing, and maintaining Human Resources policies, programs, and initiatives that support the organization’s employees, mission, and values, and executing compliant payroll functions for the organization.

Requirements

Strong knowledge of human resources and payroll processing principles and best practices to support the organization’s vision, mission, and goals
Strong knowledge of federal, state, and local labor laws, employment laws, and regulations
Strong knowledge of talent acquisition, benefits, and leave administration policies
Excellent knowledge of payroll systems and best practices
Excellent knowledge and experience with human resources and payroll systems and software (ex. Paylocity, QuickBooks, etc.), and the ability to learn new systems
Excellent communication, organizational, interpersonal, and time management skills
Strong analytical, critical thinking, and reporting skills
Ability to maintain and cultivate relationships within the organization
Ability to maintain strict confidentiality
Bachelor’s degree in Human Resources, Organizational Psychology, Business Administration, or related field preferred, or equivalent experience required
Human Resources certification (ex. SHRM-CP, PHR) preferred
A minimum of three (3) years of human resource and payroll experience required
Must be able to pass a background check
Valid driver’s license and related insurance

Responsibilities

Provides support to HR leadership and implements and executes the organization’s HR initiatives
Maintains and documents compliant HR policies and processes, including but not limited to mandatory compliance training, policy acknowledgments, current Labor Law posting requirements, etc.
Performs recruiting functions, including but not limited to applicant screening/sourcing, interviews, and facilitates the onboarding of selected candidates; collaborates with hiring managers to understand skills and competencies required for openings
Performs onboarding functions, including but not limited to background checks, employee eligibility verifications, and required HRIS tasks
Implements new hire orientation, employee recognition programs, and other HR initiatives
Performs fractional HR tasks required to administer and execute human resource programs, including but not limited to benefits, leave administration, personnel file management, investigations, performance and talent management, recognition, and training and development
Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff
Provides support and participates in employee disciplinary meetings, terminations, and investigations as needed
Maintains compliance with federal, state, and local employment laws and regulations, and recommends best practices; reviews policies and practices to maintain compliance
Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law
Performs other duties as assigned
Accurately processes all payroll changes, including but not limited to employee changes, benefit deductions, etc.
Manages employee leave, including but not limited to, time off tracking, acquiring approvals and/or approving requests as needed, etc., in accordance with the organization’s time off and leave policies
Performs semi-monthly payroll processing functions for exempt and non-exempt staff timely and accurately, including GL journal entries, funding requests, and reconciliations related to payroll and expenses
Responsible for reviewing and processing all expense reimbursement payments
Manages accurate semi-monthly HSA and retirement contributions and funding tasks
Performs contractor payroll processing functions and tasks
Payroll reporting tasks as required
Coordinates and manages new hire benefits and benefit changes, including but not limited to health insurance, disability insurance, life insurance, retirement plans, and other employee benefits
Supports and manages annual Open Enrollment tasks, including but not limited to coordination of employee meetings, benefit documents, employee enrollment tasks, etc.
Responsible for monthly benefit reconciliations and monthly payment of carrier invoices
Benefit reporting duties, including but not limited to ACA reporting, etc.
Point of contact for all employee inquiries and issues related to benefits