HR Recruitment Administrator

Trident Maritime Systems,•High Bridge, NJ

3d•Onsite

About The Position

The Recruitment Administrator supports the entire hiring process by managing candidate communication, applicant tracking systems, scheduling interviews and maintaining recruitment documentation. The role involves a comprehensive cycle of finding, attracting, and hiring candidates for open positions through building talent pipelines.

Requirements

Strong communication and interpersonal skills.
Effective negotiation skills.
Ability to manage multiple tasks, prioritize effectively, and maintain accurate records.
Highly organized to manage multiple candidates and roles simultaneously.
Ability to work in a fast paced, dynamic environment and adapt to changing recruitment needs.
Attention to detail.
Self-motivated and proactive approach to managing tasks and resolving issues.
Proficient in HRIS systems (preferably ADP)
Bachelor’s degree in Human Resources or related field or an equivalent combination of education and experience.
2 years relevant experience in HR, administration, or customer service.
Familiar with recruitment processes, employment laws, and HR policies.

Responsibilities

Source and attract potential candidates through social media, job boards, professional networks, and direct outreach to build talent pipelines
Collaborate with hiring manager and HR manager to create compelling job descriptions that define job requirements, and post internally and externally.
Review resumes and applications, conduct pre-screening calls, and use interview processes to assess candidate’s qualifications and fit.
Process candidate dispositions within the HRIS system weekly ensuring all applicants are moved to the appropriate stage.
Schedule and coordinate interview between candidates and hiring managers, ensure clear communication of dates, times, and expectations.
Cultivate positive relationships with candidates, proactively providing weekly status updates them and support during the hiring and onboarding process.
Extend job offers, negotiate terms with candidates, and facilitate onboarding to completion.
Track key recruitment metrics such as time to fill, time to onboard and provide weekly recruitment reports.
Ensure the efficiency and accuracy of recruitment activities, maintain accurate records and uphold compliance with legal and company standards.
Maintain and updating recruitment database (through ADP) timely and consistently.
Coordinate teams meetings, manage company calendars, and organizing onsite/offsite recruitment events.
Manage complex travel arrangement, book accommodations, and filing expense reports for staff and visiting candidates.
Tracking inventory and ordering office supplies.
Coordinate departmental lunches, meetings, catering and office event logistics.
Handling incoming phone calls, emails, and greeting visitors in a professional manner.
Additional responsibilities as needed.