Human Resource Administrative Assistant - Part-Time

YMCA of Memphis & the Mid-South • Cordova, TN

1d

About The Position

PURPOSE OF POSITION:
The HR Admin will provide administrative support to the Human Resources department, assisting with day to day operations. This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living and social responsibility.

Requirements

• 1-2 years of experience in an administrative or HR admin role.
• Excellent written and verbal communication skills.
• Strong organizational skills and the ability to multitask.
• Must be able to maintain confidentiality of highly sensitive information.
• Proficiency in Microsoft Office Suite.

Nice To Haves

• Knowledge of HR software and tools is a plus (e.g., HRIS systems, Time & Attendance).

Responsibilities

• Monitor the HR department’s shared inbox, ensuring timely resolution to all queries.
• Assist employees with resetting their passwords for HR systems and applications.
• Handle HR-related cases within Salesforce, ensuring proper documentation and resolution of employee inquiries, requests, or issues.
• Conduct annual MVR checks for employees and assist with random MVRs as required by company policy. Ensure compliance with driving requirements for employees in positions involving vehicle use.
• Assist with Employee Giving campaign ensuring accurate entry into the system and reporting of same.
• Process employee changes including updates to work location, adding or changing assignments, updating primary job roles, and handling compensation requests. Ensure accurate documentation and communication of these changes.
• Assist with bulk terminations, ensuring all relevant documentation is processed and employee records are updated in a timely and efficient manner.
• Track and monitor annual compliance training and certifications, ensuring employees complete required courses. Communicate upcoming deadlines and follow up as necessary.
• Provide support for employees with payroll and timekeeping systems, ensuring accurate reporting and resolution.
• Provide support for Hiring Events
• Unemployment
• Support auditing processes by maintaining organized records and providing necessary documentation for review.
• Perform various HR administrative tasks such as data entry, filing, generating reports, and supporting the HR department in day-to-day activities.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed