HUMAN RESOURCES ANALYST II (GENERAL)

State of careers Rhode Island

12h•$74,055 - $83,755

About The Position

GENERAL STATEMENT OF DUTIES: At the journeyman level of expertise, to undertake routine professional special and/or recurring assignments in the field of general personnel administration; and to do related work as required. SUPERVISION RECEIVED: Works under the general supervision of a supervisor with latitude for initiative and independent judgment in the utilization of professional standards and techniques; work is reviewed for satisfactory results and conformance to applicable guidelines and regulations. SUPERVISION EXERCISED: Usually none. May mentor or lead junior professional staff for specified time frames. ILLUSTRATIVE EXAMPLES OF WORK PERFORMED: At the journeyman level of expertise, to undertake routine professional special and/or recurring assignments in the field of general personnel administration. To perform a variety of routine professional assignments in the field of general personnel administration, including implementation of departmental/agency processes for the recruitment, selection and placement of personnel, the preparation of personnel transaction forms, and the maintenance and update of records. To review, understand and interpret the RI Merit System Act and the RI Personnel Rules; to communicate applicable business procedures to departmental personnel, and to rectify personnel problems concerning classification processes, salary status, employee status, layoffs, terminations, suspensions, reinstatements, reemployment, leaves, examinations, and other personnel activities. To implement department wage and salary processes consistent with contractual obligations and provisions of law; to research and help resolve any conflicts or inconsistencies in those provisions. To implement procedures ensuring equal opportunity and ADA (Americans with Disabilities Act) compliance in the areas of recruitment and promotion. To assist and act in a confidential a capacity to managers who formulate, determine and effectuate management policies in the field of labor relations; to have access to confidential information concerning proposed or anticipated changes which may result from collective bargaining negotiations. To consult with agency staff, union representatives, and management personnel concerning general personnel administration issues; to provide technical advice in the implementation of organizational strategies related to contractual obligations. To review agency staffing needs and employees’ skills and abilities, and to recommend optimum utilization of available employee resources. As required, to perform intermittent, professional tasks related to employee training, public relations, or similar agency functions. To utilize electronic equipment, computer software, automated databases and related technology and equipment in the research and development of HR products and analyses. To do related work as required. Within the Division of Human Resources in the Talent Management Unit, the HR Analyst II serves as the primary contact for human resources matters for the Military Executive Staff and Emergency Management Agency. The HR Analyst II works closely with the Adjutant General for the State of Rhode Island coordinating all activities to ensure the effective and efficient delivery of a broad range of Human Resources Services. Duties include but are not limited, monitoring vacancies as they occur, assist with approvals to fill positions and other necessary actions; posting vacancies for the Department in the Workday system and coordinating all phases of the individual recruitment processes; coordinating the on-boarding and orientation of all new employees, which includes completing and dispersing required paperwork accordingly; creating and processing all personnel actions for employees of the Department, to include transfers, leave and terminations. The HR Analyst II assists with benefits and leave inquiries, completes numerous reports and other duties as required.

Requirements

A working knowledge of general personnel administration principles, practices and techniques, and the ability to apply said techniques in a major, coordinated personnel administration program
a working knowledge of the RI Merit System Act and Personnel Rules
a working knowledge of the rules, regulations and procedures affecting personnel administration and the ability to apply them
a familiarity with related federal and state statutes, regulations and guidelines
the ability to communicate effectively and prepare cohesive written reports and analyses
the ability to establish effective working relationships with a variety of internal and external customers
Education: Such as may have been gained through: possession of a bachelor’s degree with specialization in public administration, human resources management, psychology, education, or a closely related field, including or supplemented by courses in personnel administration
Experience: Such as may have been gained through: employment in a responsible professional position involving the application of modern personnel management principles and techniques in the area of general personnel administration.
Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.

Nice To Haves

extensive and current HR expertise, particularly in the areas of recruitment and onboarding
excellent written and verbal communication skills
advanced technological skills as well as the ability to quickly adapt to new technology
the ability to operate independently and efficiently as well as to serve as a contributing member of a team.
Must be able to maintain the utmost level of confidentiality, to prioritize, to demonstrate sound judgment and decision making and complete deliverables in a timely manner.

Responsibilities

At the journeyman level of expertise, to undertake routine professional special and/or recurring assignments in the field of general personnel administration.
To perform a variety of routine professional assignments in the field of general personnel administration, including implementation of departmental/agency processes for the recruitment, selection and placement of personnel, the preparation of personnel transaction forms, and the maintenance and update of records.
To review, understand and interpret the RI Merit System Act and the RI Personnel Rules; to communicate applicable business procedures to departmental personnel, and to rectify personnel problems concerning classification processes, salary status, employee status, layoffs, terminations, suspensions, reinstatements, reemployment, leaves, examinations, and other personnel activities.
To implement department wage and salary processes consistent with contractual obligations and provisions of law; to research and help resolve any conflicts or inconsistencies in those provisions.
To implement procedures ensuring equal opportunity and ADA (Americans with Disabilities Act) compliance in the areas of recruitment and promotion.
To assist and act in a confidential a capacity to managers who formulate, determine and effectuate management policies in the field of labor relations; to have access to confidential information concerning proposed or anticipated changes which may result from collective bargaining negotiations.
To consult with agency staff, union representatives, and management personnel concerning general personnel administration issues; to provide technical advice in the implementation of organizational strategies related to contractual obligations.
To review agency staffing needs and employees’ skills and abilities, and to recommend optimum utilization of available employee resources.
As required, to perform intermittent, professional tasks related to employee training, public relations, or similar agency functions.
To utilize electronic equipment, computer software, automated databases and related technology and equipment in the research and development of HR products and analyses.
monitoring vacancies as they occur, assist with approvals to fill positions and other necessary actions
posting vacancies for the Department in the Workday system and coordinating all phases of the individual recruitment processes
coordinating the on-boarding and orientation of all new employees, which includes completing and dispersing required paperwork accordingly
creating and processing all personnel actions for employees of the Department, to include transfers, leave and terminations.
assists with benefits and leave inquiries, completes numerous reports and other duties as required.

Benefits

For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at http://www.employeebenefits.ri.gov/.

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