Human Resources Assistant

Nexus Family Healing•Manteno, IL

1d•$20 - $22•Onsite

About The Position

Nexus Family Healing is looking to add a Human Resources Assistant to support the agency HR function at our Manteno, IL, location. Join an organization that makes a true difference in the lives of youth & their families! At Nexus Family Healing, we embrace diversity, promote equity, and foster inclusion. As a national mental health organization, we serve a diverse group of youth and families, and we strive for our workforce to support and represent that diversity. The Human Resource (HR) Assistant I supports the assigned agency’s HR function by facilitating and administering new employee orientation, maintaining compliant personnel files, and serving as a backup to the agency HR Coordinator in additional HR functions as required. This position will perform all HR duties in accordance with Nexus policy, federal and state laws, and generally accepted principles and practices.

Requirements

High School Diploma.
Minimum of 1 year experience supporting the HR function with 50 or more employees.
Minimum of 2 years experience working with MS Office products including Word, Excel and PowerPoint.
Valid driver’s license required. Must meet state regulating agency and Nexus Home Office driving requirements.

Nice To Haves

Associates degree in HR or a related field.
3+ years experience supporting the HR function.
1+ years experience processing payroll.

Responsibilities

Employee Onboarding
Administers pre-employment activities; facilitates candidates through drug and background checks and documents and communicates results to HR Coordinator and Recruiter.
Prepares for new employee orientation; secures orientation room, collates materials and employee paperwork.
Facilitates new employee orientation by connecting with new employees and delivering Nexus approved orientation PowerPoint that outlines Nexus’ mission, values, and employee responsibilities.
Follows employee onboarding checklist ensuring new hires have been trained on timekeeping and have completed new hire paperwork including I-9s thoroughly and compliantly.
Employee Timekeeping & Payroll
Supports HR and Agency leaders by ensuring all employees have time entered each pay period and follows up directly with leaders and employees to ensure the agency is prepared for payroll.
Serves as agency backup for payroll processing ensuring employee PTO is entered on time; follows up with employees and leaders as needed and works with Nexus home office to submit payroll by deadline.
Employee Personnel Files, Reporting & Compliance
Updates and generates various employee reports at the request of HR Coordinator, HR Manager, and agency leaders.
Supports and ensures HR file preparation need for compliance audits as requested.
Performs all HR and administrative functions in compliance with company policies, state and federal law and licensing requirements regarding employee and/or resident privacy and confidentiality.
Maintains the agency’s employee personnel, medical and benefit files; follows a consistent process to ensure, securely and confidentially, the integrity of employee information and facilitate changes as needed.
Agency Support
Provides support to employees by responding to questions; ensures prompt resolution and escalates questions and issues as needed.
Serves as the backup to the Reception Desk to ensure coverage during the expected hours of operation.
Assists agency and home office HR leaders with correspondences, communication, tasks, and HR support work; performs work with attention to detail, follow through and a sense of urgency.
Communicates with all Nexus employees, leaders, and families according to Nexus’ ICARE values and trauma informed care approach