Human Resources (HR) Coordinator

Dominique Dawes Academy

20h

About The Position

The HR Coordinator provides vital administrative support across a variety of Human Resources functions at Dominique Dawes Academy, including recruiting, onboarding, employee relations, compliance, benefits, and record-keeping. This role plays a key part in ensuring consistent and efficient HR operations across all locations. The HR Coordinator is responsible for processing employee applications, maintaining accurate personnel and attendance records, supporting compliance with internal policies and labor laws, and assisting with routine employee inquiries. Duties also include coordinating pre-employment screenings, and preparing reports for HR management. This position requires strong attention to detail, discretion with confidential information, and the ability to multitask in a dynamic, child-centered, and multi-location organization.

Requirements

Associate’s degree in human resources or related field.
Minimum two to three years of human resources experience required
Well versed in Paylocity, reporting and analyzing employee data (preferred)
Good understanding of state and federal employment law and regulations, highly desirable
Exceptional communication skills–both written and verbal
Strong interpersonal skills with a high level of professionalism and patience
Customer-service focused with a positive, solution-oriented approach
Highly organized and detailed oriented
Ability to multitask and manage time effectively under deadlines
Proficient in Microsoft Office, Google Suite, and HRIS
Flexible and adaptable to changing procedures and workflows
Excellent record keeping skills and the ability to handle confidential information

Responsibilities

Post job openings, coordinating applicant flow and scheduling interviews.
Prepare offer letters and assist with the onboarding process including pre-employment background checks and welcome emails.
Monitor candidate onboarding tasks in Paylocity to ensure the timely completion of assigned tasks.
Review and respond to employee questions and concerns in a timely manner via the shared HR inbox and phone line.
Generate a variety of regular reporting through Paylocity for process efficiency and audit purposes.
Support and assist in the coordination and documentation of employee disciplinary actions, terminations, and internal investigations, ensuring compliance with company policy and applicable laws.
Assist with workers’ compensation reporting and follow-up, including initial incident documentation and communication with insurance providers.
Provide support in benefits administration, including employee inquiries, 401(k) enrollment and changes, and leave of absence processes.
Assist with payroll processing tasks such as reviewing timesheets for accuracy, tracking employee hours, and entering payroll-related data into the system.
Responds to reference checks and employment verification requests.
Collect and distribute mail from gym locations weekly.
Organize, file, and maintain employee electronic records in Paylocity including entering, updating, and retrieving information.
Maintain confidentiality and diligently protect the personal information of candidates and team members.
Ensure compliance with federal, state, and local regulations.
Represent the company with professionalism, integrity, and enthusiasm at all times.
Perform other duties as assigned.