Human Resources Records Specialist

WILLIAM CAREY UNIVERSITY•Hattiesburg, MS

4d•$13 - $15•Onsite

About The Position

Under the Direction of the Assistant Director of Human Resources, the records specialist performs duties relative to maintaining electronic and hard copy employee records and carrying out other functions of the Human Resources office.

Requirements

High school diploma
Two to three years clerical experience
Excellent communications skills, both verbal and written
Ability to use common office productivity software including UKG and Microsoft Office suite (Word, Excel and Outlook)
Ability to respect and adhere to the strict confidentiality requirements of the Human Resources office
Must be able to perform duties in an on-campus setting

Nice To Haves

Two or more years human resources experience

Responsibilities

Assist the university in implementing the Statement of Purpose
Assist the university and department in implementing the long-range institutional and financial plans
Organize and maintain employee files for faculty and staff - active and termed
Organize and maintain Human Resources forms binders, and update as needed throughout the year (i.e., revised contracts, workers’ comp, retirement contributions, etc.)
Manage and process Tuition Waiver requests from employees and/or dependents
Assist Assistant Director of Human Resources with onboarding and offboarding processes, and tracking to ensure receipt of required documents for these changes
Review and maintain SmartSheets for new hires, terminations, title/salary/position changes, and contract amendments, ensuring the spreadsheet is complete and a hard copy is placed in employee files
Scan, rename, and attach electronic documents to employee files, including but not limited to employment verifications, 6-month probationary performance evaluations, LTD payment confirmations, benefits changes, etc.
Scan termed employee files to online storage
Serve as primary front desk receptionist backup as necessary
All other duties as assigned by supervisor or Vice President of Human Resources