Immunization Contracts Team Lead - Program Specialist VI

TX-HHSC-DSHS-DFPS • Austin, TX

10d • Onsite

About The Position

Under the general direction of the Immunization Section’s Operations Director performs highly advanced, senior level consultative services, and technical assistance work. Plans, develops, and implements programmatic work related to the immunization inter-local agreements with local health departments, vendor contracts, and memoranda of understanding. Provides consultative services and technical assistant to Immunization Section leadership and contractors to ensure understanding and compliance with contract requirements. Coordinates programmatic pieces of the inter-local agreements, contracts, memoranda of understanding, and request for proposals. Monitors contractors for compliance with programmatic aspects of the contracts. Coordinates activities with Contract Management Section to ensure that activities are consistent section-wide. Works under minimal supervision with considerable latitude for the use of initiative and independent judgment.

Requirements

• Knowledge of contracting, contract monitoring, and accounting procedures.
• Skill in communication, including effective organization and presentation of information, both orally and in writing.
• Skill in preparing written analyses and administrative reports and special projects as assigned.
• Skill in reviewing contract applications.
• Skill in using personal computers and software, including Microsoft Word and Excel.
• Ability to prepare concise reports.
• Ability to establish priorities, set goals, and manage time effectively.
• Ability to interpret and apply federal statutes, regulations, agency rules, policies, and procedures related to contracts.
• Ability to establish and maintain effective work relationships.
• Ability to evaluate and assess contractor performance, identify contractor problems, and develop corrective action plans.
• Bachelor’s degree in business, business administration, management, accounting, public administration, or a related field preferred. Experience in a related field and education may be substituted for one another.
• Experience working with contracts and contract monitoring.
• Experience in contract budget and expenditure monitoring
• Experience communicating and presenting to contractors and/or other stakeholders.
• Requires Certified Texas Contract Manager (CTCM) Certification within 12 months of employment. Must maintain certification while in this position.

Responsibilities

• Serves as the Team Leader for the Immunization Contracts Team.
• Provides advanced, complex consultative services and technical assistance to Health Service Regions, local health departments, and other contractors.
• Plans, develops, and implements programmatic language for contracts and requests for proposals in coordination with the appropriate Immunization Section program area.
• Provides guidance to staff in the development and integration of new contracting language and methods as they are implemented.
• Provides consultation to Immunization Section program areas to develop statements of work, work plans, and performance measures for contracts.
• Consults with Health Service Regions, local health departments, contractors, and Immunization Section staff to plan and implement effective program and services and to ensure consistency statewide.
• Provides routine updates on contract activities and issues to Immunization leadership.
• Conducts all work related to contracting as requested by the Contract Management Section.
• Coordinates and conducts technical site reviews and desk audits to determine contractors’ programmatic compliance with contract requirements, laws, regulations, policies, and procedures.
• Develops policy and procedure manuals for contractors and the evaluation techniques and tools for monitoring compliance.
• Analyzes operations and makes appropriate recommendations for improvement.
• Oversees the completion of and monitors required performance reports and recommends appropriate changes.
• Evaluates findings from across the state, reviews and evaluates information on service delivery systems and activities, and identifies gaps in resources and recommends improvements.
• Works with the contractor, Contract Management Section, DSHS Health Service Regions, program staff, and Immunization Section subject matter experts to resolve programmatic audit findings and develop corrective action plans.
• Maintain programmatic contractor files.
• Monitors contractor expenditures.
• Reviews and analyzes contractors’ monthly expenditures by working with the Immunization Finance Team and the Contract Management Section.
• Develops routine and ad hoc reports analyzing contractor expenditures and provides recommendations to ensure contract funds are utilized appropriately.
• Communicates findings and recommended actions with Immunization Section leadership, DSHS Health Service program staff, Contract Management Section, and contractors as necessary.
• Develops and completes the detailed categorical budget for the annual federal cooperative agreement submission.
• Develops and reviews memoranda of understanding, letters of understanding, and affiliation agreements with internal and external programs.
• Works with the Contract Management Section and other appropriate parties to coordinate the approval process for the execution of memoranda of understanding and affiliation agreements.
• Assists the Immunization Operations Manager and Immunization leadership on special assignments and projects as needed.
• Actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation.

Benefits

• DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees