Inventory Associate

University of Oklahoma•Norman, OK

About The Position

Facilities Management is seeking to hire an Inventory Associate to work within our Material Management department. This position is responsible for inventory procurement, receiving, maintenance, and distribution within Facilities Management. Duties: Monitors inventory levels and sales orders to identify inventory requiring replenishment. Monitors and tracks inventory order lead times by product Conducts audits to ensure product matches inventory records. Evaluates all processes and procedures. May modify the inventory process. Responsible for any resale processes Receives inventory into operations, confirms inventory received is correct and in good condition Electronically formats and transmits orders Prepares daily, monthly, or annual inventory reports Conducts cyclical audits to ensure on-hand product matches inventory records Reconciles all inventory count discrepancies Maintains the inventory stockroom in a neat and orderly fashion Rotates inventory on shelf to ensure oldest inventory is pulled for use. Monitors adequacy of inventory reorder and makes recommendations for items needing adjustment Monitors sales orders scheduled to be worked by technicians and pulls orders as technicians require inventory product Posts inventory sold to appropriate work orders to relieve products from inventory May deliver equipment or inventory to departments Receives defective or returned goods and determines whether to file a claim or return to stock Prepares and files warranty claims on inventory Receives warranty replacements and adds to inventory stock Monitors equipment orders and receives and verifies completeness of equipment shipments and condition of the equipment Processes and acknowledges receipt of the equipment and forwards invoices for payment processing Evaluates all processes and procedures and suggests improvements to increase efficiency of the operation Continuously improves the organization of required stock May modify the inventory process if needed Provides administrative assistance by answering phones, greeting department visitors, meeting with vendors, and running errands May participate in staff meetings, committees, and special projects May provide information regarding ordering procedures and types of supplies, inventory, and equipment available for use Performs various duties as needed to successfully fulfill the function of the position

Requirements

High School diploma or GED, AND:
24 months experience in inventory control and/or material management, procurement or closely related experience
Working knowledge of an inventory control system
Ability to prepare reports in a timely manner
Ability to monitor and track shipment of equipment and supplies
Ability to communicate verbally and in writing
Customer service and interpersonal skills
Valid Oklahoma Driver's License in order to drive University vehicles or ability to obtain within 30 days from hire date

Nice To Haves

12 months AiM-AssetWorks experience
Forklift Certified

Responsibilities

Monitors inventory levels and sales orders to identify inventory requiring replenishment.
Monitors and tracks inventory order lead times by product
Conducts audits to ensure product matches inventory records.
Evaluates all processes and procedures.
May modify the inventory process.
Responsible for any resale processes
Receives inventory into operations, confirms inventory received is correct and in good condition
Electronically formats and transmits orders
Prepares daily, monthly, or annual inventory reports
Conducts cyclical audits to ensure on-hand product matches inventory records
Reconciles all inventory count discrepancies
Maintains the inventory stockroom in a neat and orderly fashion
Rotates inventory on shelf to ensure oldest inventory is pulled for use.
Monitors adequacy of inventory reorder and makes recommendations for items needing adjustment
Monitors sales orders scheduled to be worked by technicians and pulls orders as technicians require inventory product
Posts inventory sold to appropriate work orders to relieve products from inventory
May deliver equipment or inventory to departments
Receives defective or returned goods and determines whether to file a claim or return to stock
Prepares and files warranty claims on inventory
Receives warranty replacements and adds to inventory stock
Monitors equipment orders and receives and verifies completeness of equipment shipments and condition of the equipment
Processes and acknowledges receipt of the equipment and forwards invoices for payment processing
Evaluates all processes and procedures and suggests improvements to increase efficiency of the operation
Continuously improves the organization of required stock
May modify the inventory process if needed
Provides administrative assistance by answering phones, greeting department visitors, meeting with vendors, and running errands
May participate in staff meetings, committees, and special projects
May provide information regarding ordering procedures and types of supplies, inventory, and equipment available for use
Performs various duties as needed to successfully fulfill the function of the position