Invoicing Specialist / Billing Specialist

WMH•Birmingham, AL

2d•Onsite

About The Position

SOUND FAMILIAR? If you’re a billing or accounts receivable professional who’s tired of… → Doing critical financial work while no one understands the importance of billing accuracy → Maintaining outdated spreadsheets that nobody owns → Handling operational billing issues with no visibility or career path …then this opportunity at WMH Solutions may be exactly what you’ve been looking for. WHO IS WMH SOLUTIONS? WMH Solutions has been driving the material handling industry forward for 35+ years. We’re not a startup chasing funding rounds — we’re a stable, profitable industry leader with deep customer relationships across the Southeast. Today we support a large number of customer locations through our 11 branches and a team of 250+ technicians, service specialists, parts professionals, and operations leaders. Our Aftermarket Division is the fastest-growing area of the company — and this role sits right at the center of it. THE ROLE We’re hiring an Invoicing Specialist / Billing Coordinator to manage invoicing operations for WMH’s Alabama division. This is not a back-office billing role. Your work connects: 🔧 Service teams ⚙️ Product Support Managers 📈 Branch leadership 🤝 Customers across 11 branches The Impact of This Role Billing accuracy directly impacts customer relationships, operational performance, and the division metrics leadership relies on every day. This role is ideal for someone who: enjoys solving operational billing problems communicates confidently across teams and departments takes pride in financial accuracy and accountability likes improving processes instead of just maintaining them wants a long-term career path inside a growing organization WMH’s Aftermarket Division is expanding quickly , which means advancement opportunities are real. WMH has been expanding for 35+ years , and we invest in people who want to grow with us. There are other billing and AR jobs in Birmingham. Here’s why this one stands out: 1️⃣ Visibility most billing roles don’t offer You’re working directly with branch teams, field service managers, and leadership. 2️⃣ Stability most companies can’t promise 35+ years in business. 250+ professionals. Long-term growth strategy. 3️⃣ Timing that creates real career opportunity Joining the fastest-growing division now puts you in position for advancement as the team expands.

Requirements

Strong experience working with billing systems, invoicing tools, or ERP platforms
Excellent written and verbal communication with branch teams, managers, and customers
High attention to detail and financial accuracy
Proven ability to manage billing tasks across multiple departments or locations
Comfortable working in fast-paced environments where accuracy and deadlines both matter

Nice To Haves

2–5 years working as an Invoicing Specialist, Billing Coordinator, Accounts Receivable Specialist, or AR Support professional
ERP system experience (SAP, Oracle, or similar platforms)
Advanced Microsoft Excel skills (pivot tables, VLOOKUP, reconciliation)
Experience in industrial services, equipment distribution, field service, or material handling environments

Responsibilities

Manage and process invoices for our aftermarket process operations.
Partner & coordinate daily with Product Support Managers (PSMs) and branch teams to verify billing accuracy before invoices reach customers
Investigate and resolve invoice discrepancies and customer billing questions
Maintain organized invoicing documentation and financial records in WMH systems
Serve as the communication liaison between branches, operations leadership, and customers regarding billing status and resolution timelines
Contribute ideas that improve invoicing workflows as the division continues to grow