IT Operations & Asset Coordinator
About The Position
Position Summary Mobile Medical is seeking a detail-oriented and technically capable Technical Operations Specialist to support cross-functional workflows across HR, Service, Accounting, and IT. This role plays a key part in maintaining operational efficiency through reporting, data management, and systems support. This position is ideal for someone who enjoys working with data, improving processes, and supporting day-to-day operations in a fast-paced environment. The ideal candidate is highly organized, proficient in Excel, and comfortable navigating multiple systems.
Requirements
- Advanced Microsoft Excel skills (pivot tables, lookups, data cleanup)
- Experience with reporting and data reconciliation
- Experience with Smartsheet or similar workflow tools
- Strong attention to detail and accuracy
- Excellent organizational and time management skills
- Ability to manage multiple priorities in a fast-paced environment
- Strong communication and cross-functional collaboration skills
- Comfortable learning and using multiple systems and tools
Nice To Haves
- Experience with HRIS, payroll, or accounting systems
- Exposure to IT operations, asset tracking, or system administration
- Experience supporting operational or business teams
Responsibilities
- Reporting & Data Management Build, maintain, and validate operational and financial reports
- Perform data reconciliation across multiple systems to ensure accuracy
- Support recurring operational and workload reporting
- Develop and maintain Excel-based trackers, dashboards, and tools
- Monitor data quality and resolve discrepancies
- Operations & Systems Support Provide cross-functional support across HR, Accounting, Service, and IT teams
- Assist with onboarding and offboarding workflows
- Support data imports, exports, and system updates
- Process and track operational and IT-related purchase orders
- Maintain documentation for processes, workflows, and SOPs
- IT & Asset Coordination Track and maintain IT asset inventory (laptops, phones, hotspots, etc.)
- Coordinate device setup and recovery for new hires and terminations
- Assist with software license tracking and renewals
- Support user access reviews and basic system administration tasks
- Maintain accurate records of system access, assets, and configurations
- Coordinate with internal teams and external vendors to resolve issues
- Workflow & Process Coordination Support weekly operational workflows and reporting cycles
- Track tasks and ensure deadlines and deliverables are met
- Assist with project coordination and operational initiatives
- Identify and suggest opportunities to improve efficiency and processes
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
11-50 employees
