Junior Compliance Analyst/ Administrative Assistant

SUMITOMO MITSUI TRUST BANK, LIMITED•New York, NY

91d•Hybrid

About The Position

This role is for Assistant Officer level candidates. About the Bank SUMITOMO MITSUI TRUST BANK, LIMITED WAS ESTABLISHED THROUGH THE MERGER OF THE SUMITOMO TRUST AND BANKING CO., LTD WITH CHUO MITSUI TRUST AND BANKING, LTD. ON APRIL 1, 2012. WE ARE ONE OF THE LARGEST ASSET MANAGERS IN ASIA AND NUMBER ONE AMONG JAPANESE FINANCIAL INSTITUTIONS BY AUM, WITH APPROXIMATELY $850 BILLION USD IN AUM. THE BANK PROVIDES AN ASSORTMENT OF FINANCIAL SOLUTIONS AND MANAGES A BROAD SPECTRUM OF FINANCIAL PRODUCTS ACROSS ITS GLOBAL BRANCHES. DEPARTMENT OVERVIEW: The Americas Division (“AD”) was established in the Sumitomo Mitsui Trust Bank, Limited, New York Branch) (“SMTBNY”) to perform corporate functions and supervise U.S. entities. Established under the AD are the “Global Banking Unit (“GBU”), Americas Division” and “Global Market Unit (“GMU”), Americas Division” which performs business functions. The Front Office Risk Management & Administration Team’s (“FORMAT/ MFM”) primary responsibility is to establish and maintain a sound risk management structure regarding compliance, regulatory issues and operational risks within the GMU. YOUR ROLE OVERVIEW: Assists in tasks concerning compliance and operational risk management; assists in account onboarding and maintenance; maintains approvals, legal documentations, and other documents for GMU; and processes various administrative tasks.

Requirements

Bachelor’s degree or equivalent.
Proficient in Microsoft 365 (Excel, Word, and Outlook).
Strong communication skills and interpersonal skills.
Ability to process information (both numbers and descriptive) accurately. Highly attentive to detail.
Strong organization skills.
Strong multi-tasking ability.
Ability to work with team setting.

Nice To Haves

Prior work experience in a financial institution preferred.

Responsibilities

Management of Important Documents, contract renewal and maturity date tracking of GMU’s contracts.
Assists in maintaining trading systems accesses and permissions.
Reviews and processes invoices / subscriptions and prepares budget forecast for management.
Assists setting up and organizes internal meetings for GMU.
Performs administrative tasks such as updating and filing documents, applications, procedures and policies, and the New Product Due Diligence process.
Prepares reports on a daily, weekly, and monthly basis.
Assists with account maintenance and compliance updates.
Assists with KYC matters of bank’s clients and counterparties
Assists with and performs FATCA tax due diligence for bank’s clients and counterparties
Abides by all compliance related policies and procedures.
Performs other duties and responsibilities as assigned by management.