Junior Procurement & Administrative Assistant

Ethnix Group•Smyrna, TN

14d•Onsite

About The Position

This role supports the day-to-day purchasing, tracking, organizing, and basic setup of supplies, services, documentation, and equipment for Ethnix Group across headquarters and additional sites. This includes office, warehouse, and IT-related equipment such as computers, phones, tablets, and related accessories. The role is focused on execution and coordination within established processes and approval workflows. It operates under the direction of senior leadership and does not include independent negotiation authority. Responsibilities center on accurate documentation, timely processing, and adherence to procurement procedures. This position provides essential administrative and procurement support to Accounting, Operations, and other departments.

Requirements

High school diploma or GED required.
Authorized to work in the United States.
Demonstrated ability to read, write, and communicate effectively to comprehend and complete documents, and answer questions in English.
Demonstrated mathematical skills necessary to add, subtract, multiply, and divide numbers, decimals, and fractions, and calculate percentages.
Demonstrated ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Proficiency in Microsoft Excel including basic formulas, sorting, and data entry.
Working knowledge of Microsoft Outlook, Word, and Teams.
Ability to learn and navigate ERP or purchasing systems (e.g., SAP Business One or similar).
Basic reporting and tracking using spreadsheets or system tools.
Accurate data entry and document management skills.
Active Driver’s License required.
Steel toe or composite closed-toe shoes (protective safety footwear) are required in select business units.
Must be able to meet predictable attendance and punctuality expectations and physical demands of the position complying with Ethnix Group’s policies and performance expectations.
Must be able to push, pull, lift, carry, or maneuver weights of up to fifty (50) pounds independently and hundred (100) pounds with assistance.

Nice To Haves

Associate’s degree in business administration, Supply Chain, Accounting, or a related field preferred.
Bachelor’s degree coursework is a plus but not required.
2 or more years of experience in purchasing, procurement support, administrative coordination, or a related role.
Prior experience in an office, operations, warehouse, or multi-site environment preferred.
Experience supporting purchasing, invoice processing, or vendor documentation is a plus.
Ability to write routine reports and correspondence as needed.
Bilingual in English & Spanish preferred.
Certificate in Business Administration or Office Administration/ Procurement or Purchasing Fundamentals certificate / Microsoft Excel or Office productivity certification /ERP system training or certification preferred.

Responsibilities

Assist with purchasing office, warehouse, operational, and IT equipment as directed.
Track, organize, and maintain inventory records for supplies and equipment, including assignment and return logs.
Prepare and perform basic setup of equipment for employee use according to established guidelines.
Gather vendor quotes and pricing information for review by senior team members.
Enter and track purchase orders and procure documentation in the system.
Maintain supplier files, purchase documentation, and contract records.
Coordinate routine maintenance requests and service scheduling under supervision.
Support Accounting with invoice processing, purchase order matching, and vendor documentation.
Monitor office supply inventory levels and flag replenishment needs.
Follow established approval workflows and procurement policies.
Assist with audits by organizing and vendor documentation.
Follow existing procurement workflows and approval processes.
Assist with basic reporting on purchasing activity using Excel or internal systems.
Communicate with internal departments to support timely order fulfillment and issue resolution.
Collaborate with cross-functional departments to improve operational efficiency.
Follows established policies and procedures by monitoring and ensuring compliance with regulatory requirements, organizational standards, and operational processes related to area(s) of responsibility and reporting violations or infractions to appropriate individual(s).
Practices proper safety techniques in accordance with Company, warehouse, and departmental policies, procedures, and standards by immediately reporting any mechanical or electrical equipment malfunctions, employee/visitor injuries or accidents, or other safety issues to appropriate individual(s).
Identifies areas for improvement and offers suggestions to improve the site's efficiency, profitability, and productivity.
Keeps abreast of current changes in technology, logistics tools, processes, and standards within the industry and area(s) of responsibility by attending internal and external training programs and by accessing other sources of information, and applies knowledge and practices to area(s) of responsibility.