Procurement, Sourcing & Real Estate Administrative Assistant

International Paper • Loveland, OH

7d • Onsite

About The Position

The Administrative Assistant provides comprehensive administrative and clerical
support to ensure efficient operation and coordination of the Procurement and
Sourcing function activities. This role supports all Sourcing, Procurement, and
Real Estate Directors,  Managers and team members, and organizational processes
through coordination, communication, and organization of daily tasks. The ideal
candidate is detail-oriented, initiative-taking, and able to manage a wide range
of responsibilities in a fast‑paced environment.

Requirements

• High school diploma required; associate or bachelor’s degree preferred.
• 2+ years of administrative or office support experience.
• Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint).
• Strong written and verbal communication skills.
• Excellent organizational abilities with strong attention to detail.
• Ability to manage multiple priorities and deadlines.
• Professional demeanor and strong customer service orientation.
• Ability to work independently and as part of a team
• This role requires being in office Monday – Friday

Nice To Haves

• Experience supporting senior leaders, large departments, or cross‑functional teams.
• Experience in event planning.
• Familiarity with other calendar tools and data systems.
• Basic bookkeeping or expense management experience.
• SAP Material Management experience required
• Excellent verbal and written communication skills.
• Analytical skills is a plus.
• Strong skills in Power Point and Outlook are a plus
• Working knowledge and understanding of purchasing, accounting, and internal controls.

Responsibilities

• Manage daily calendars, schedule appointments, and coordinate meetings for large groups
• Responsible for coordinating corporate & field purchasing and storeroom training- including but not limited to: event booking, accommodation, catering, managing dietary restrictions, coordinating delivery of meeting materials 
• Prepare and edit correspondence, reports, presentations, and other documents.
• Organize and maintain physical and digital filing systems.
• Manage incoming calls, emails, and general inquiries, route communication as appropriate.
• Coordinate travel arrangements and expense reports.
• Assist with onboarding new employees and maintaining office supply inventory.
• Support department projects by conducting basic research, preparing materials, and tracking progress.
• Maintain confidentiality of sensitive information.
• Collaborate with internal departments to ensure smooth communication and workflow.
• Perform general office duties such as copying, scanning, and mail distribution.
• Occasionally, will be required to work after normal business hours when managing events
• Must be able to effectively manage multiple tasks that all have a sense of urgency

Benefits

• International Paper offers a benefits package that includes health, welfare and retirement plans including Medical, Dental, Life insurance, Flexible Spending Accounts, Short-term and Long-term Disability, 401(k), Company-funded retirement contributions, Paid Time Off, Education & Development (including Tuition Reimbursement), Student Loan Repayment Assistance, and Voluntary Benefits including insurance for home, auto, vision and pets
• Leadership training, promotional opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED