Lab Instrumentation Planner/Scheduler

Amentum•Groton, CT

1d•$27 - $32•Onsite

About The Position

Amentum is seeking a Lab Instrumentation Planner/Scheduler to join our team of multi-skilled technicians in a pharmaceutical facility in Groton, CT! Typical work schedule is 1st shift (8 am to 4 pm EST) M-F. Scheduled workdays and hours may vary based on critical business demand. This position may require some overtime, particularly during seasonal peaks. The Lab Instrumentation Planner/Scheduler serves as a direct liaison between the scientific community and various on site and external vendors. The Lab Instrumentation Planner/Scheduler manages work planning and scheduling for instrumentation teams, as well as tracking of department metrics. Works with research scientists, vendors, environmental health & safety, and facilities partners to provide work planning and scheduling for a multifunctional maintenance team. Experience working with a CMMS system is preferred, as is the ability to create spreadsheets and the ability to create and present planning and scheduling metrics to management staff. The Lab Instrumentation Planner/Scheduler is responsible for: Provide logistical coordination with other facility partners, such as inventory control, purchasing, customers, security, and engineering. Maintain proficiency in CMMS work order system to update equipment history and access material inventory management system. Schedule work with Research and Service departments, print appropriate work orders when scheduled, track and report on the completion of work. Provide data for departmental reports. Coordinate proper safety permitting, control of outages, equipment maintenance and calibrations. Estimate work order completion times and compare to actual performance. Understand customer requirements, Service Level Agreements (SLA), Key Performance Indicators (KPI) Provide data to track team performance metrics based on established standards. Maintain professional and customer-oriented relationships with team members, internal and external customers and service providers, and building occupants. Collaborate with management leaders and teams to coordinate year beginning activities associated with purchase order creation. Partner with business customers to reconcile vendor conflicts, coordinating corrective actions until resolution is complete. Initiate purchase change order to adjust funding, time limits, and quotes as appropriate. Manage all aspects of invoice reconciliation, including validating accuracy of purchase order, work order and expense coding; confirming alignment with service quote and payment terms; verifying serviced has been performed; approval process; clearing unmatched invoices, etc. Work closely with Accounts Payable in prevention of double billing or incorrect payment. Work closely with Procurement to insure Vendor accountability. Comply with all company policies and procedures and adhere to company standards. Perform other job-related duties and special projects as requested. Supports safety program as necessary. Other duties as assigned by Manager or Supervisor. Coordinate and schedule all on demand repair requests coming through the CMMS que in a timely manner. Monitor the completion of services to satisfaction of customer. Requires fluency in Microsoft Office programs, particularly Microsoft Excel (including the ability to create charts and graphs, insert formulas, and leverage various lookups), as well as all TEAMs functionality Successful candidates will demonstrate strong communication skills, particularly in written communication, as well as good organizational skills and sound judgement. Understand company policies and enforce safety regulations. Other Responsibilities: Actively participate in monthly safety training meetings. Identify and implement cost savings initiatives Monthly KPI reports as directed by Site Manager Maintains a strict schedule in order to be successful in the assignment, yet demonstrates flexibility in the day-to-day activities and scheduling for the benefit of the customer.

Requirements

Minimum 3-5 years experience or demonstrated equivalent with associates in subject matter area
Bachelors degree in facility management, data management, or related field or demonstrated equivalent of education and experience
Working knowledge of a CMMS (computerized maintenance management system) such as EAMS, MAXIMO, or related database systems
Must be a US Citizen
Requires fluency in Microsoft Office programs, particularly Microsoft Excel (including the ability to create charts and graphs, insert formulas, and leverage various lookups), as well as all TEAMs functionality
Successful candidates will demonstrate strong communication skills, particularly in written communication, as well as good organizational skills and sound judgement.
Understand company policies and enforce safety regulations.
Wear steel toe safety shoes, safety glasses, gloves, hard hats and other Personal Protective Equipment as needed.
Cope with demands (stressors) that are associated with the job and/or the work environment so that acceptable levels of performance and overall contribution are maintained.

Nice To Haves

Experience working as an administrative specialist or support role in a pharmaceutical, maintenance service, or corporate environment.
Experience working in planning/scheduling in a manufacturing, maintenance, pharmaceutical or a related service field
Extreme attention to detail and high level of organizational skills

Responsibilities

Provide logistical coordination with other facility partners, such as inventory control, purchasing, customers, security, and engineering.
Maintain proficiency in CMMS work order system to update equipment history and access material inventory management system.
Schedule work with Research and Service departments, print appropriate work orders when scheduled, track and report on the completion of work.
Provide data for departmental reports.
Coordinate proper safety permitting, control of outages, equipment maintenance and calibrations.
Estimate work order completion times and compare to actual performance.
Understand customer requirements, Service Level Agreements (SLA), Key Performance Indicators (KPI)
Provide data to track team performance metrics based on established standards.
Maintain professional and customer-oriented relationships with team members, internal and external customers and service providers, and building occupants.
Collaborate with management leaders and teams to coordinate year beginning activities associated with purchase order creation.
Partner with business customers to reconcile vendor conflicts, coordinating corrective actions until resolution is complete.
Initiate purchase change order to adjust funding, time limits, and quotes as appropriate.
Manage all aspects of invoice reconciliation, including validating accuracy of purchase order, work order and expense coding; confirming alignment with service quote and payment terms; verifying serviced has been performed; approval process; clearing unmatched invoices, etc.
Work closely with Accounts Payable in prevention of double billing or incorrect payment.
Work closely with Procurement to insure Vendor accountability.
Comply with all company policies and procedures and adhere to company standards.
Perform other job-related duties and special projects as requested.
Supports safety program as necessary.
Other duties as assigned by Manager or Supervisor.
Coordinate and schedule all on demand repair requests coming through the CMMS que in a timely manner.
Monitor the completion of services to satisfaction of customer.
Actively participate in monthly safety training meetings.
Identify and implement cost savings initiatives
Monthly KPI reports as directed by Site Manager
Maintains a strict schedule in order to be successful in the assignment, yet demonstrates flexibility in the day-to-day activities and scheduling for the benefit of the customer.

Benefits

Our health and welfare benefits are designed to support you and your priorities.
Offerings include:
Health, dental, and vision insurance
Paid time off and holidays
Retirement benefits (including 401(k) matching)
Educational reimbursement
Parental leave
Employee stock purchase plan
Tax-saving options
Disability and life insurance
Pet insurance
Note: Benefits may vary based on employment type, location, and applicable agreements.
Positions governed by a Collective Bargaining Agreement (CBA), the McNamara-O'Hara Service Contract Act (SCA), or other employment contracts may include different provisions/benefits.