Learning Experience Specialist

The Aspen Group•Chicago, IL

4d•$60,000 - $65,000•Hybrid

About The Position

The Aspen Group (TAG) is one of the largest and most trusted retail healthcare business support organizations in the U.S. and has supported over 20,000 healthcare professionals and team members with close to 1,500 health and wellness offices across 48 states in four distinct categories: dental care, urgent care, medical aesthetics, and animal health. Working in partnership with independent practice owners and clinicians, the team is united by a single purpose: to prove that healthcare can be better and smarter for everyone. TAG provides a comprehensive suite of centralized business support services that power the impact of five consumer-facing businesses: Aspen Dental, ClearChoice Dental Implant Centers, WellNow Urgent Care, Chapter Aesthetic Studio, and Lovet Pet Health Care. Each brand has access to a deep community of experts, tools and resources to grow their practices, and an unwavering commitment to delivering high-quality consumer healthcare experiences at scale. As a reflection of our current needs and planned growth we are very pleased to offer a new opportunity to join our dedicated team as Learning Experience Specialist. Job Summary The Learning Experience Specialist for TAG University is part of the Learning Delivery & Experience team and responsible for organizing and coordinating the delivery of learning programs, both live and virtual, to ensure the learner experience is outstanding and impactful from beginning to end. Learning Experience Specialists provide support to the greater L&D team through a shared service operating model, flexing between programs, functions, and audiences. They operate in a fast-paced environment, where there is an opportunity to have an impact every single day. This role will partner closely with Facilitators, Program Managers, and key business partners to execute support for all learning programs. The Learning Experience Specialist will need to have a solid understanding of program goals and objectives, as well as learners’ and facilitators’ needs. This person is action oriented, motivated to help others, and able to collaborate and maintain a strong network of partnerships. They must be exceptionally well organized, have strong problem-solving and execution skills, able to manage ambiguity, and operate with a customer service mindset. This role will report to the Director of Learning Delivery and Experience and is based in our world-class learning facility in Chicago, IL.

Requirements

Bachelor’s Degree or equivalent work experience is required.
Professional experience of 1-2 years with transferrable skills in organizing and executing on programs and/or program work, managing logistics for customer/participant facing events or programs, project organization.
Independent decision making aligned to support organizational goals and strategy.
Specializes in performing tasks based upon functional areas related to service, quality and/or productivity.
Seeks opportunity for continuous improvement.
Strong written and verbal communication skills; ability to interact with individuals at all levels of the organization.
Very detail-oriented with strong organizational skills.
Proven analytical and problem-solving skills.
Plans, organizes and executes tasks and activities with urgency.
Highly proficient in Microsoft Office Suite – i.e., multiple Outlook accounts, Word, Excel, OneNote, PowerPoint, etc. and SharePoint.
Operate office equipment, including copiers and computers.
Required to meet position related productivity and quality standards along with all standard operating procedures set and communicated.
Hybrid role, 4 days/week on-site presence, based in Chicago, is required.

Responsibilities

Plan and execute end-to-end learning events—in-person and virtual—ensuring a seamless, outstanding learner experience from pre-event preparation through program close.
Serve as the primary learner-facing presence throughout in-person programs, creating a welcoming environment and delivering attentive support that prioritizes participant accessibility and engagement.
Prepare event logistics, including printed materials, swag, room configurations, and program-specific setup, ensuring every detail is thoughtfully anticipated and flawlessly executed.
Act as the on-site hub for day-of operations, managing learner check-in, campus navigation as needed (and in partnership with the Manager, TAG U Campuses), accessibility needs, and real-time issue resolution while serving as the key liaison among facilitators, IT, Facilities, catering, and campus leadership throughout live programs.
Serve as an internal consultant to the L&D team, generating innovative ideas that continuously elevate program quality, cultivate community, and meet or exceed experience standards.
Proactively surface learner experience gaps and friction points, escalating trends to the Manager, TAG U Campuses as needed.
Cultivate and maintain cross-functional partnerships with Events, Facilities, IT, and key business partners to co-create and deliver cohesive, exceptional learning experiences.
Partner with the Manager, TAG U Campuses before, during, and after learning events to ensure all spaces are on-brand, fully prepared, and reset between sessions to consistently uphold learner experience standards.
Support and operate learning technology for in-person and virtual sessions; train and coach L&D team members and business partners on relevant platforms to ensure consistent, capable delivery.
Maintain accurate learning records in the Learning Management System, including completion tracking and CE credit submission.
Flex into expanded coordination and learner support responsibilities during high-volume periods, and contribute to change management efforts by providing program coordination as needed.
Other duties as assigned.