Legal Administrative Assistant

Voya Financial • Scottsdale, AZ

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About The Position

Voya Investment Management is seeking a Legal Administrative Assistant to join our Legal Department in Scottsdale, Arizona. This is an entry‑level administrative role designed for an early‑career candidate with a bachelor’s degree and basic administrative experience who is interested in developing foundational skills in a professional legal environment. The Legal Administrative Assistant will provide routine administrative and meeting support to attorneys and legal professionals under direct supervision, with a focus on organization, coordination, and reliability.

Requirements

• Bachelor’s degree required.
• 1–2 years of administrative, office support, or coordination experience.
• Basic experience supporting meeting scheduling or logistics.
• Strong organizational skills and attention to detail.
• Ability to follow established procedures and work under direct supervision.
• Professional communication skills and a reliable, team‑oriented approach.
• Working knowledge of Microsoft Office (Word, Excel, PowerPoint) and Outlook.
• Dependable, well‑organized, and able to manage routine tasks and deadlines in a structured environment.

Responsibilities

• Provide general administrative support to the Legal Department, including document formatting, filing, and organization.
• Assist with scheduling meetings and coordinating calendars.
• Support meeting logistics, including preparation and distribution of materials.
• Maintain electronic files and shared folders in accordance with department guidelines.
• Track assigned tasks and assist with routine follow‑ups.
• Respond to basic administrative requests and escalate issues as appropriate.
• Handle sensitive information with professionalism and discretion.

Benefits

• Health, dental, vision and life insurance plans
• 401(k) Savings plan – with generous company matching contributions (up to 6%)
• Voya Retirement Plan – employer paid cash balance retirement plan (4%)
• Tuition reimbursement up to $5,250/year
• Paid time off – including 20 days paid time off, nine paid company holidays and a flexible Diversity Celebration Day.
• Paid volunteer time — 40 hours per calendar year

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level