Legal Administrative Assistant (Multiple Practices)

Polsinelli • Philadelphia, PA

4d • Onsite

About The Position

At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you! Polsinelli has a position available for an experienced full-time, in-office Legal Administrative Assistant in their Philadelphia office, supporting a team of litigation and transactional practice attorneys. This is an in-office role. Must be a motivated, proactive and an extremely well-organized professional and team player. Five- seven years’ experience or more required in a law firm setting.

Requirements

• 5-7 years of litigation and/or transactional experience in a law firm setting.
• Experience in State and Federal Court e-filing.
• Exceptional typing skills, produce documents quickly and accurately, multi-task with excellent attention to detail, and have outstanding verbal and written communication skills.
• Understanding of legal terminology, procedures, and local and state court rules.
• Working knowledge of MS Office Suite, including the expertise of MS Word, Excel, and PowerPoint, and Outlook.
• Experience in processing attorney expense reimbursements and vendor invoices using the Firm’s reimbursement software system.
• Ability to work independently and in a team setting.
• Ability to work in a fast-paced environment.
• Ability to organize and manage files, open new matters as attorneys request, and maintain all relevant document inclusions for the files.
• Responsible for various administrative tasks including strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with meticulous attention to detail.
• Experience in managing calendars (using Microsoft Outlook) and travel schedules.
• Experience in billing projects and reviews.
• Working knowledge of iManage, Microsoft Office Suite, Microsoft Outlook, Chrome River, InTapp.

Responsibilities

• Organize and manage files, open new matters as attorneys request, and maintain all relevant document inclusions for the files.
• Responsible for various administrative tasks including strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with meticulous attention to detail.
• Managing calendars (using Microsoft Outlook) and travel schedules.
• Billing projects and reviews.
• Other duties, as needed and assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed