Legal Assistant - Trial Division (Salem)

State of Oregon • Salem, OR

3d • Hybrid

About The Position

The Oregon Department of Justice, Trial Division is expanding! The Trial Division defends the State of Oregon and all its agencies, departments, boards, commissions, and district attorney's offices before the state and federal trial courts in Oregon. If you are looking for a challenging opportunity with day-to-day variety, this may be the position for you. To accommodate growth, we are seeking to hire a seasoned Legal Assistant for the Salem Legal Office. This is an excellent opportunity to expand your administrative professional development in a busy litigation environment. This position offers a hybrid schedule which requires a minimum of 1 day in the office and up to 4 days remote work after successful completion of training.

Requirements

• Two years of clerical/secretarial experience which includes at least one year as a legal assistant or secretary for an attorney or judge or performance of legal support duties (such as preparing legal documents, maintaining legal records, or researching legal information).
• Experience must include proficiency in word processing software.
• Work experience is based on a 40-hour work week. (Example: 20 hours a week for one year would equal six-months of work experience.)

Nice To Haves

• Ability to prioritize a large workload and balance competing deadlines.
• Work collaboratively as a team.
• Flexibility and adaptability with change and shifting priorities.
• Organization and consistency with work.
• Ability to communicate clearly and efficiently.
• Ability to have and maintain a valid Oregon Driver’s License.

Responsibilities

• Photocopy, scan, mail, and email completed projects for final distribution to courts, counsel, agency contacts, etc.
• Format, proofread, revise, and print a full range of complex legal documents (including but not limited to pleadings, memoranda, amendments, reports, opinions, briefs, proposed orders, judgments, subpoenas, summons, captions, certificates of service, etc.).
• Electronically scan, label, document capture, and e-file documents and accompanying exhibits.
• Calendar and schedule deadlines, meetings, and depositions.
• Arrange travel when necessary.
• Transcribe, proofread, revise, and print a full range of complex non-legal documents utilizing programs capable of complex text editing and formatting functions in a production environment.
• Draft routine correspondence as directed and according to established procedures, policies, and guidelines from dictated, typed or handwritten material.
• Perform other special projects as directed by attorneys, law clerks, or immediate supervisor.

Benefits

• Job satisfaction as part of a team whose mission is to serve Oregon's public and government agencies.
• Permanent, full-time employment in Salem, Oregon.
• Vacation, sick leave, 11 paid holidays a year, and special days off.
• Excellent medical, dental, and vision benefits.
• Pension and retirement programs.
• Endless peer and management support, and representation by the Service Employees International Union (SEIU).
• Opportunity to expand your professional skills.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed