Office Specialist 1 - Trial Division (Salem)

State of Oregon • Salem, OR

3d • Onsite

About The Position

The Oregon Department of Justice, Trial Division is seeking to hire an Office Specialist 1 for the Salem Legal Office. The Trial Division defends the State of Oregon and all its agencies, departments, boards, commissions, and district attorney's offices before the state and federal trial courts in Oregon. If you are looking for a challenging opportunity with day-to-day variety, this may be the position for you. We offer generous benefits for you and your family, a great work-life balance, and a strong public service mission you can get behind. Due to the nature of this position, the required work hours are 8:00 am to 5:00 pm, Monday through Friday, with an hour scheduled for lunch. The position is full-time in office.

Requirements

• One year of general clerical experience that includes keyboarding, word processing, or other experience generating documents.
• OR An equivalent combination of experience and college coursework or training in a general office occupation.
• AND Must have and maintain a valid Oregon Driver’s License.
• Work experience is based on a 40-hour work week. (Example: 20 hours a week for one year would equal six-months of work experience.)

Nice To Haves

• Experience performing alpha-numeric filing of physical legal documents.
• Experience with electronic document management software and databases.
• Excellent communication/interpersonal skills.
• Excellent multi-tasking skills.
• Must be able to maintain confidentiality.
• Must be able to give full attention to detail.

Responsibilities

• Prepare files for archive, which includes entering information through data entry in a case management system
• Store files in labeled archive boxes
• Maintain written and electronic record of closed files for easy retrieval, and transport archived files to storage area.
• Responsible for file retrieval upon request from various storage areas.
• Update case management system database.
• Make scheduled and unscheduled messenger runs in and out of the agency.
• Duplicate media such as video and audio tapes using AV equipment and dual recording machines.
• Open and close files using division guidelines.
• Enter data into computerized case management systems and file documents.
• Collect data for case management docket control and distribute numerous dockets.

Benefits

• Job satisfaction as part of a team whose mission is to serve Oregon's public and government agencies.
• Permanent, full-time employment.
• Vacation, sick leave, 11 paid holidays a year, and special days off.
• Excellent medical, dental, and vision benefits.
• Pension and retirement programs.
• Endless peer and management support, and representation by the Service Employees International Union (SEIU).
• Opportunity to expand your professional skills.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed