Legal Data Management Coordinator

CMBG3 Law•Boston, MA

19h•$55,000 - $70,000

About The Position

CMBG3 Law is a majority women-owned nationwide law firm comprised of a diverse team of pro-active trial attorneys, litigators, lobbyists, consultants, paralegals, and staff. CMBG3 Law takes a proactive approach to solving legal problems through best-in-class business counsel, regulatory compliance, risk prevention, government affairs advocacy, litigation, and national litigation management. We deliver custom-tailored legal strategies for complex matters requiring sophisticated scientific, regulatory, and technological expertise in state and federal courts in over 20 U.S. States from its east coast and west coast offices. CMBG3’s Cares division is committed to serving the communities in which it practices through pro bono work, charitable initiatives, and donations. CMBG3’s Diversity, Equity and Inclusion division sponsors programs to promote a diverse and inclusive culture. The Data Management Coordinator plays a critical role in supporting the firm’s litigation practice by ensuring the accuracy, integrity, and organization of case and client data within the firm’s case management systems, primarily FileVine. This position is ideal for a technologically savvy legal professional with litigation experience who prefers working behind the scenes on data management, document systems, and administrative projects rather than substantive legal drafting. This role requires a high level of attention to detail, consistency, and accountability. The successful candidate will be comfortable managing repetitive, meticulous tasks independently while handling ad hoc administrative and data-related projects as needed. The Data Management Coordinator ensures that the firm’s case data is accurate, compliant, and usable—supporting attorneys, paralegals, and leadership with reliable information and streamlined systems. This role is essential to the firm’s operational efficiency and success.

Requirements

1+ years of experience in a litigation legal assistant or similar role
Strong interest in data management, document production, and legal technology, rather than paralegal-level legal drafting
High level of technological proficiency and comfort working in case management systems
Exceptional attention to detail and accuracy
Ability to work independently and manage tasks without constant follow-up
Strong organizational skills and ability to manage tedious, repetitive work consistently
Prior experience with FileVine (strongly preferred) or other similar document management system.
Experience running reports, managing permissions, or working with document generation tools
Familiarity with litigation workflows and court filings
Detail-oriented and process-driven
Reliable, accountable, and deadline-conscious
Comfortable with repetitive and highly structured work
Analytical mindset with strong problem-solving skills
Able to interpret legal documents (e.g., complaints) for data extraction purposes

Responsibilities

Open and set up new matters and client projects in FileVine and related systems
Manage all new client intake on the data/software side, including extracting key information from complaints and pleadings and accurately entering data into the system
Ensure required fields are completed and maintained in compliance with firm protocols
Update and manage team assignments within FileVine as cases evolve
Maintain data accuracy across all active and closed matters
Serve as a primary support resource for FileVine data management
Run reports, build custom reports, and troubleshoot data inconsistencies
Manage permissions, access levels, and workflows in and out of FileVine
Assist with document generation templates and system configurations (including template logic/coding, as applicable)
Support ongoing system improvements and data cleanup initiatives
Handle administrative and data-focused projects requiring precision and follow-through
Support firm-wide data audits, system updates, and process improvements
Additional responsibilities and projects as requested by Management