Legal Operations Assistant

Deckers•Goleta, CA

1d•$27 - $29•Hybrid

About The Position

At Deckers Brands, Together, Every Step is a promise kept that every employee can bring their authentic self, is valued and supported, as a whole person, at work and beyond. Together, Every Step is how we continue to deliver exceptional business results, experience an amazing place to work, and have a positive impact on the communities and world around us. The Role As a Legal Operations Specialist, you’ll play a key role in supporting the Legal team with operational, financial, and administrative tasks. You’ll be the go-to person for legal billing, e-billing system administration, invoice processing, and budget/forecast support. You’ll help keep the department organized, manage multiple priorities, and contribute to continuous improvement—all while working in a collaborative, growth-focused environment. We celebrate diversity--of your background, your experiences and your unique identity. We are committed to ensuring an inclusive and equitable workplace where all of our employees can Come as They Are. We believe that when we bring our different perspectives to work, we are truly Better Together. Your Impact Serve as the system owner/administrator for the Legal Department’s e-billing and matter management platform, handling matter setup, vendor setup, timekeeper data, rates, coding, and user support Conduct pre-bill reviews for compliance with outside counsel billing guidelines and resolve adjustments or holds with firms Maintain invoice/matter data integrity and ensure proper coding across brands, cost centers, GLs, and matter types Track and report invoice cycle times, budget impacts, and exceptions to support financial transparency Validate, code, and submit invoices into the company’s AP workflow, ensuring compliance with approval matrices and accounting policies Manage the end-to-end invoice queue, resolving AP rejects, vendor questions, and matter coding discrepancies Collaborate with AP/Procurement on vendor onboarding and maintain audit-ready documentation for all billing matters Prepare and submit monthly and quarterly legal accruals, support budget planning and reforecasting, and monitor spend against budget Provide administrative support to attorneys and paralegals, including meeting coordination, travel, calendaring, document routing, and electronic filing Assist with departmental communications, document organization, matter updates, special projects, mail/shipping requests, and office supply management Coordinate IT and Facility interface needs and ensure timely execution and effectiveness of projects Who You Are Bachelor’s degree preferred 2+ years of experience in legal operations, e-billing, finance/AP, or legal administrative support High proficiency in Microsoft Applications (Outlook, Excel, Word, PowerPoint, Sharepoint, Teams, OneDrive, CoPilot) Experience with matter management or e-billing tools (e.g., SimpleLegal) preferred Experience collaborating with Finance/AP during close cycles strongly preferred Able to clearly present information and answer questions from management, clients, and employees Deal with confidential information in a highly professional manner Understanding of invoice coding, cost centers, GL structure, accruals, and forecasting Strong Excel proficiency (v lookup, pivot tables, filters) Excellent organization, communication, and follow-through High degree of accuracy with numerical and financial data Ability to handle confidential matters with discretion Ability to manage multiple deadlines and prioritize effectively Operates under general supervision using established practices and procedures; escalates unusual or novel issues Applies established knowledge of practical methods and regulations, especially in billing, coding, and AP related processes Manages multiple time-sensitive workstreams while ensuring accuracy and compliance Excellent verbal and written communication skills Highly motivated, a team player and motivated self-starter Experience working effectively on a team, satisfying the needs of diverse constituents, and often working under the pressure of competing and sometimes conflicting priorities Effective empowering communicator, good problem solver Ability to multi-task in a fast-paced environment Deadline-driven Exceptional attention to detail Strong organizational skills What We'll Give You Competitive Pay and Bonuses - We’ve created a variety of competitive compensation programs to foster career development, reward success and to show our employees just how much they’re valued. Financial Planning and wellbeing - No matter what financial goals our employees have set, we want to help them get there. Our plans provide powerful ways to protect income, pay for expenses and invest in the future. Time away from work - Sometimes we need time away to be with family, focus on our health or just simply recharge. Our plans support our employees’ needs to get out, get healthy and come back stronger than ever. Extras, discounts and perks - Being a valued member of the Deckers Brands team means more than just a paycheck. From generous discounts to community-based programs, we offer a variety of cool extras Growth and Development - Deckers Brands was built on the idea of pursuing passion. That’s why we offer extensive opportunities and support for personal and professional development. Health and Wellness - There’s nothing basic about our comprehensive health and wellness programs and offerings. While at work and at play, we aim to support a healthy lifestyle.

Requirements

Bachelor’s degree preferred
2+ years of experience in legal operations, e-billing, finance/AP, or legal administrative support
High proficiency in Microsoft Applications (Outlook, Excel, Word, PowerPoint, Sharepoint, Teams, OneDrive, CoPilot)
Able to clearly present information and answer questions from management, clients, and employees
Deal with confidential information in a highly professional manner
Understanding of invoice coding, cost centers, GL structure, accruals, and forecasting
Strong Excel proficiency (v lookup, pivot tables, filters)
Excellent organization, communication, and follow-through
High degree of accuracy with numerical and financial data
Ability to handle confidential matters with discretion
Ability to manage multiple deadlines and prioritize effectively
Operates under general supervision using established practices and procedures; escalates unusual or novel issues
Applies established knowledge of practical methods and regulations, especially in billing, coding, and AP related processes
Manages multiple time-sensitive workstreams while ensuring accuracy and compliance
Excellent verbal and written communication skills
Highly motivated, a team player and motivated self-starter
Experience working effectively on a team, satisfying the needs of diverse constituents, and often working under the pressure of competing and sometimes conflicting priorities
Effective empowering communicator, good problem solver
Ability to multi-task in a fast-paced environment
Deadline-driven
Exceptional attention to detail
Strong organizational skills

Nice To Haves

Experience with matter management or e-billing tools (e.g., SimpleLegal) preferred
Experience collaborating with Finance/AP during close cycles strongly preferred

Responsibilities

Serve as the system owner/administrator for the Legal Department’s e-billing and matter management platform, handling matter setup, vendor setup, timekeeper data, rates, coding, and user support
Conduct pre-bill reviews for compliance with outside counsel billing guidelines and resolve adjustments or holds with firms
Maintain invoice/matter data integrity and ensure proper coding across brands, cost centers, GLs, and matter types
Track and report invoice cycle times, budget impacts, and exceptions to support financial transparency
Validate, code, and submit invoices into the company’s AP workflow, ensuring compliance with approval matrices and accounting policies
Manage the end-to-end invoice queue, resolving AP rejects, vendor questions, and matter coding discrepancies
Collaborate with AP/Procurement on vendor onboarding and maintain audit-ready documentation for all billing matters
Prepare and submit monthly and quarterly legal accruals, support budget planning and reforecasting, and monitor spend against budget
Provide administrative support to attorneys and paralegals, including meeting coordination, travel, calendaring, document routing, and electronic filing
Assist with departmental communications, document organization, matter updates, special projects, mail/shipping requests, and office supply management
Coordinate IT and Facility interface needs and ensure timely execution and effectiveness of projects