Legal Practice Assistant (LPA) - Entry Level

Elias Law Group LLP•Washington, DC

3d•$31 - $34•Hybrid

About The Position

Proactively maintain overview of timekeepers’ workload and caseload; anticipate next steps and implement follow-up procedures to ensure each task is appropriately tracked and carried through to completion. Provide a variety of key legal functions by drafting, editing, redlining, and/or proofing documents. Prepare outgoing mail and packages for prompt delivery, arranging for couriers as needed. Initiate/Edit/Close new client matter numbers using the firm’s matter inception process. Review and prepare invoices for client billing and work with attorneys and accounting in processing bills. Assist in managing expense reports, including entering and submitting expenses using relevant systems. Coordinate client/attorney/administrative conferences, meetings, and appointments. Coordinate domestic travel. Maintain and file electronic and/or paper documents promptly and accurately. Copy, scan, and fax files and/or documents as needed. Create electronic and physical binders. Meeting competing deadlines. Assume responsibility for miscellaneous tasks and special projects as required. Be familiar with and adhere to all Firm policies. Be present at work during regularly scheduled working hours and as needed in the position. Keep supervisor informed of activities and of any significant problems and/or all personal schedule changes. Provide timely and accurate timecards regarding hours worked and days missed. Provide backup Legal Practice Assistant coverage when team members are out of the office or unavailable. Manage attorney calendars and schedule internal and external meetings. Adhere to the principles of client and Firm confidentiality. Work effectively and collaboratively with colleagues, ELG members, and external clients.

Requirements

Associate’s or Bachelor’s degree (preferred) and a minimum of 0-2 years of experience in a law firm, political or professional services environment is preferred.
Applicants must have excellent organization and prioritization skills and fluency in the various Microsoft Office applications.
Candidates must be adept at prioritizing multiple projects across competing deadlines, pay attention to detail, and keep up with client-facing task tracking.
This role requires a heightened ability to maintain positive and productive contact with attorneys, staff members, and clients while observing confidentiality of client matters.
Candidates must be able to work additional hours beyond the normal schedule as required, especially around relevant election dates or filing periods.
Candidates must demonstrate excellent written and oral communication skills, work well individually and collaboratively, and demonstrate proactivity and problem-solving skills.

Nice To Haves

A strong interest and/or background in politics is preferred.
The ability to travel is a plus.

Responsibilities

Proactively maintain overview of timekeepers’ workload and caseload; anticipate next steps and implement follow-up procedures to ensure each task is appropriately tracked and carried through to completion.
Provide a variety of key legal functions by drafting, editing, redlining, and/or proofing documents.
Prepare outgoing mail and packages for prompt delivery, arranging for couriers as needed.
Initiate/Edit/Close new client matter numbers using the firm’s matter inception process.
Review and prepare invoices for client billing and work with attorneys and accounting in processing bills.
Assist in managing expense reports, including entering and submitting expenses using relevant systems.
Coordinate client/attorney/administrative conferences, meetings, and appointments.
Coordinate domestic travel.
Maintain and file electronic and/or paper documents promptly and accurately.
Copy, scan, and fax files and/or documents as needed.
Create electronic and physical binders.
Meeting competing deadlines.
Assume responsibility for miscellaneous tasks and special projects as required.
Be familiar with and adhere to all Firm policies.
Be present at work during regularly scheduled working hours and as needed in the position.
Keep supervisor informed of activities and of any significant problems and/or all personal schedule changes.
Provide timely and accurate timecards regarding hours worked and days missed.
Provide backup Legal Practice Assistant coverage when team members are out of the office or unavailable.
Manage attorney calendars and schedule internal and external meetings.
Adhere to the principles of client and Firm confidentiality.
Work effectively and collaboratively with colleagues, ELG members, and external clients.