Logistics Specialist

FedWriters, Inc.•Seattle, WA

8d•$42•Hybrid

About The Position

If precision, compliance, and coordination are your strengths, this role puts them to work at scale. Join a team responsible for managing complex logistics, fleet operations, and government property in a highly regulated federal environment. Join FWI in supporting one of NOAA's premier research facilities. The Logistics Specialist will play a vital role in enabling groundbreaking oceanographic and atmospheric research at the Pacific Marine Environmental Laboratory. This position offers the opportunity to manage complex international shipments for cutting-edge scientific equipment, coordinate a federal vehicle fleet, and maintain critical property assets that support research ranging from tsunami detection to ocean acidification studies. You'll work in a dynamic scientific environment where your logistics expertise directly contributes to NOAA's mission of understanding and predicting our changing planet.

Requirements

Associate's degree in logistics, supply chain management, business administration, or a related field, OR
Military logistics or supply chain training and certification
Minimum 5 years of work-related experience in logistics or supply chain management
Demonstrated experience coordinating domestic shipments using multiple carriers
Proven experience with international shipping operations, including customs documentation and import/export procedures
Experience with property management, inventory control, and asset tracking systems
Track record of managing multiple priorities and deadlines in a fast-paced environment
Proficiency in Microsoft Office Suite, Google Suite, and Adobe applications
Excellent written and verbal English communication skills
Exceptional organizational skills and attention to detail
Strong problem-solving abilities and resourcefulness
Ability to work independently with minimal supervision
Professional demeanor when interacting with government personnel and vendors
Must be able to obtain and maintain required federal security clearances
Must obtain Common Access Card (CAC) identification
Must complete NOAA IT Security Awareness Training within three days of receiving credentials and annually thereafter
Must comply with Department of Commerce personnel security requirements per CAM 1337.70
Must pass background investigation for federal facility access
U.S. work authorization required

Nice To Haves

Bachelor's degree in logistics, supply chain management, or related field
Experience working with federal government logistics operations and regulations
Familiarity with Government Bills of Lading (GBL) procedures
Knowledge of hazardous materials shipping requirements
Professional certification in logistics or supply chain management (e.g., APICS, CLTD, CSCP)
Experience with government property management systems
Previous work with NOAA, DOC, or other federal agencies
Experience with specialized logistics software and enterprise asset management systems

Responsibilities

Shipping and Logistics Operations
Coordinate and oversee all inbound and outbound shipments through various shipping methods and carriers
Facilitate both domestic and international shipments, ensuring compliance with all relevant regulations, customs requirements, and documentation
Establish, prepare, and maintain Government Bills of Ladings (GBLs) for all shipments in accordance with federal shipping regulations
Monitor and track all shipments using appropriate tracking systems and databases
Research and select appropriate shipping methods based on cost, timing, and cargo requirements
Coordinate with freight forwarders, customs brokers, and carriers to ensure timely delivery
Resolve shipping discrepancies, delays, claims, and issues in coordination with carriers and internal stakeholders
Manage shipping documentation including packing lists, commercial invoices, and certificates of origin for international shipments
Vehicle Fleet Management
Manage and maintain NOAA vehicle fleet maintenance schedules and requirements
Coordinate vehicle service appointments, inspections, and repairs with authorized service providers
Track vehicle usage, mileage, and fuel consumption
Maintain accurate and current records of vehicle maintenance history, registration, and compliance documentation
Ensure vehicles meet all safety and operational standards
Monitor vehicle replacement schedules and coordinate procurement activities as needed
Property and Asset Management
Track and manage laboratory property and assets using established government databases and tracking systems
Conduct property tagging, labeling, and identification in accordance with federal property management requirements and standards
Perform periodic inventory counts, audits, and reconciliations to ensure accuracy
Maintain accurate and up-to-date asset management records, databases, and documentation
Update property records for acquisitions, transfers, disposals, and location changes
Support property disposition, transfer, and excess property activities as required
Prepare property inventory reports and respond to property-related inquiries
Ensure compliance with federal property accountability standards
Database and Records Management
Establish and maintain comprehensive databases for shipment tracking, vehicle maintenance, and property management
Generate regular reports on logistics activities, costs, property inventories, and fleet status
Ensure data accuracy and integrity across all tracking systems
Archive and maintain historical records in accordance with federal record-keeping requirements
Administrative and Coordination Duties
Communicate and coordinate regularly with the contractor supervisor and Contracting Officer's Representative (COR) throughout project duration
Maintain organized filing systems (both electronic and physical) for all logistics, shipping, and property documentation
Prepare status reports, briefings, and presentations on logistics operations as required
Respond to inquiries from PMEL staff regarding shipments, property, and vehicle availability
Coordinate with vendors, suppliers, and service providers to obtain quotes and schedule services
Process invoices and maintain budget tracking for logistics-related expenditures
Identify and implement opportunities for process improvements and cost savings in logistics operations
Participate in monthly progress meetings with COR and government personnel
Ensure compliance with all applicable federal regulations, policies, and procedures
Quality Control
Perform quality checks on all shipping documentation and property records
Identify and correct discrepancies in logistics and property databases
Implement systematic procedures to prevent errors and ensure consistency
Support contractor quality control initiatives as outlined in the Quality Control Plan