Maintenance Planner & Scheduler

CyrusOne•Aurora, IL

About The Position

Under direction of the Sr Facility Manager this role works as a team member in an Operations & Maintenance organization that provides a variety of O&M services within a 24/7/365 environment and will be responsible for keeping our buildings in a clean and orderly condition. The Maintenance Planner/Scheduler role is responsible for planning, which includes the obtaining and preparation of resources, scheduling, which includes coordinating with all site groups for the actions, and the execution of all preventative, predictive and reactive maintenance tasks with a focus on minimizing interruptions to production operations. Role Summary The Maintenance Planner/Scheduler is responsible for coordinating, planning, and optimizing all maintenance activities within the data center to ensure reliability, efficiency, and minimal operational disruption. This role partners closely with Operations, Engineering, and Facilities teams to manage work orders, resources, materials, and scheduling across critical infrastructure environments.

Requirements

Strong organizational, planning, and time management skills
Excellent communication and coordination abilities across multiple teams
Ability to work independently in a fast-paced, high-pressure environment
High attention to detail and strong problem-solving skills
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Project)
High School Diploma or GED required; technical degree or certifications preferred
5+ years of experience in data center, industrial maintenance, or related environments
3+ years of supervisory or leadership experience
3+ years of maintenance planning/scheduling experience
Experience with: CMMS systems and work order control processes
Change management procedures
Maintenance and repair of plant equipment (e.g., pumps, piping, heat exchangers, instrumentation, control systems)

Nice To Haves

Familiarity with Visio, AutoCAD, or similar tools

Responsibilities

Maintenance Planning & Scheduling Plan, prioritize, and schedule all maintenance work orders to ensure readiness, resource availability, and timely execution
Develop and manage maintenance plans, master schedules, and outage schedules, minimizing impact to operations
Coordinate major and minor site outages, including maintenance shutdowns
Ensure effective utilization of labor, materials, and equipment resources
CMMS & Work Order Management Manage and maintain the CMMS system, ensuring accurate scheduling, tracking, and closure of work orders
Review completed work orders for labor hours, materials used, and quality of work performed
Ensure all required resources are available prior to work execution
Cross-Functional Coordination Partner with Operations, Engineering, and Facilities teams to align maintenance activities with operational priorities
Maintain clear and continuous communication across departments to support efficient workflow
Coordinate with contractors and vendors to ensure timely and compliant execution of work
Inventory & Resource Management Manage spare parts inventory, including sourcing, procurement, and stock optimization
Assess resource needs and coordinate contracted support when required
Process Improvement & Documentation Develop, review, and update SOPs, job plans, and maintenance procedures
Lead or support root cause analysis (RCA) for equipment failures and implement corrective actions
Drive continuous improvement in maintenance processes, safety practices, and operational efficiency
Project Support Assist in planning and execution of capital projects and site improvements
Monitor project timelines, materials, and resource allocation
Safety & Compliance Promote and maintain a strong safety culture across maintenance activities
Ensure compliance with all company, regulatory, and environmental standards
Identify and escalate the need for major repairs or system upgrades