Manager, Payroll

HITT Contracting Inc.•Washington, DC

About The Position

Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT. Manager, Payroll Job Description: The Payroll Manager will oversee the payroll function for a $13B+ organization. This individual will manage the weekly multi-state payroll process, which includes, but is not limited to timesheet collection, earnings, deductions, tax withholdings, direct deposit, various leave types, garnishments, allowances, severance payments, hourly expense reimbursement, validation, and reconciliation for more than 2,500 employees nationwide. The Payroll Manager will comply with the policies/procedures of HITT Contracting, affiliated unions, federal, state and other regulatory agencies, as well as individual project requirements. Liaison with Dayforce responsible for payroll tax reconciliation, registration, and compliance. The Payroll Manager will provide support to the Corporate Accounting department for general ledger activity and payroll account reconciliations and will ensure confidentiality and security of payroll records and administration. Responsibilities Manage timely and accurate processing of weekly multi-state payroll using Workday and interfacing with JD Edwards (accounting system). Completing and overseeing the weekly payroll audits including but not limited to timesheets, labor expense, posting/billing rates, and the general ledger interface. Lead and mentor Payroll team members; set team goals and evaluate team member performance. Additional activities include void and reissue transactions, payroll corrections, tax adjustments, manual check entry, and out-of-cycle payments. Certified payroll maintenance, reporting, and transactions for federally funded projects. Prepare and process monthly reports and remittance of union dues and fringe benefits, and maintain and update union rates, in compliance with the negotiated collective bargaining agreements. Reconciliation of employee payroll taxes, tax setup, and payroll tax returns; weekly, quarterly, and annually for all jurisdictions (federal, state, local), to include adjustments for employees on expatriate assignments. Interface with Dayforce regarding tax inquiries, discrepancies, and registration process for new localities. Responsible for filing tax returns and payroll reports not filed by Dayforce. Receive, review, and act on all payroll tax correspondence. Perform any necessary payroll tax adjustments in Dayforce. Payroll year end process to include validation and distribution of W-2s. Responsible for payroll/GL account reconciliations and payroll related journal entries. Assist the general ledger group with accounting tasks as needed; research and help resolve any discrepancies in payroll information and/or documentation. Manage relationships with internal and external auditors, federal and state agencies, and unions Continuous improvement of payroll processes and strategies to align with overall business objectives Staying compliant with federal and state payroll regulations, to include but not limited to final pay, deceased pay, and bonus paybacks. Performs as an integral team member of the corporate accounting. Acts as a resource to our team members and assists them with their inquiries and issues. Maintains high ethical standards in reporting and confidentiality of data. Other duties as assigned.

Requirements

Bachelor’s degree in Accounting or Finance preferred but not required. An equivalent level of knowledge and experience in a relevant field is preferred
Minimum 8-10 years of payroll experience.
Multi-state payroll processing, payroll administration, and payroll tax experience required.
Basic knowledge of general ledger accounting.
Working knowledge of payroll best practices, and a strong understanding of labor laws (FLSA, etc.) and tax regulations (FICA, etc.) related to payroll administration.
Demonstrated supervisory experience managing and evaluating team members.
Must be detail oriented, possess strong analytical and mathematical skills, and be proficient in Excel.
Ability to troubleshoot software/system issues, submit support requests when necessary, and follow through to resolution.
Must have strong verbal and written communication skills, and the ability to handle sensitive and confidential situations.
Reliable and able and willing to work under pressure in a deadline driven environment.

Nice To Haves

Workday experience (highly preferred).
Certified Payroll Professional (CCP) certification a plus.
Union payroll experience preferred.
Experience implementing/converting to a new payroll system a plus.

Responsibilities

Manage timely and accurate processing of weekly multi-state payroll using Workday and interfacing with JD Edwards (accounting system).
Completing and overseeing the weekly payroll audits including but not limited to timesheets, labor expense, posting/billing rates, and the general ledger interface.
Lead and mentor Payroll team members; set team goals and evaluate team member performance.
Additional activities include void and reissue transactions, payroll corrections, tax adjustments, manual check entry, and out-of-cycle payments.
Certified payroll maintenance, reporting, and transactions for federally funded projects.
Prepare and process monthly reports and remittance of union dues and fringe benefits, and maintain and update union rates, in compliance with the negotiated collective bargaining agreements.
Reconciliation of employee payroll taxes, tax setup, and payroll tax returns; weekly, quarterly, and annually for all jurisdictions (federal, state, local), to include adjustments for employees on expatriate assignments.
Interface with Dayforce regarding tax inquiries, discrepancies, and registration process for new localities.
Responsible for filing tax returns and payroll reports not filed by Dayforce.
Receive, review, and act on all payroll tax correspondence.
Perform any necessary payroll tax adjustments in Dayforce.
Payroll year end process to include validation and distribution of W-2s.
Responsible for payroll/GL account reconciliations and payroll related journal entries.
Assist the general ledger group with accounting tasks as needed; research and help resolve any discrepancies in payroll information and/or documentation.
Manage relationships with internal and external auditors, federal and state agencies, and unions
Continuous improvement of payroll processes and strategies to align with overall business objectives
Staying compliant with federal and state payroll regulations, to include but not limited to final pay, deceased pay, and bonus paybacks.
Performs as an integral team member of the corporate accounting.
Acts as a resource to our team members and assists them with their inquiries and issues.
Maintains high ethical standards in reporting and confidentiality of data.
Other duties as assigned.